Overview
Pay Range: $27-$35 Hourly
The pay listed is the Salary or Hourly range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program
Key Responsibilities:
- Implement and maintain a standardized filing and organizational system across all Janitorial departments.
- Manage calendars, including scheduling meetings, handling visitor pre-clearance, and reserving conference rooms, while ensuring clear communication with all participants.
- Compose, edit, and prepare various documents such as letters, memos, and policies, while managing confidential information.
- Provide daily reports to clients and crews.
- Create and maintain project-specific files and systems.
- Draft correspondence on behalf of the Office Manager with minimal direction.
- Deliver exceptional customer service to internal and external clients.
- Handle telephone support, including screening calls and maintaining an up-to-date call list.
- Assist with proposal preparation and create spreadsheets, graphs, and presentation materials.
- Coordinate monthly department meetings, including recording and distributing minutes.
- Sort and prioritize incoming and outgoing mail.
- Process check requests, expense reports, and invoices, ensuring required approvals.
- Manage weekly office supply orders and verify receipt.
- Maintain filing systems for the Service Department.
- Collaborate effectively with Managers and site Supervisors.
- Complete special projects as assigned.
- Perform data entry in work order systems and track purchase orders in the accounting system.
Requirements:
- High school diploma or equivalent; Bachelor’s degree preferred.
- Bilingual (Spanish) preferred, but not required.
- 2-3 years of relevant administrative experience.
- Strong organizational skills and ability to prioritize tasks.
- Ability to work independently and take initiative.
- Excellent verbal and written communication skills.
- Strong analytical skills and attention to detail.
- Capacity to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Flexibility to adapt to changing demands and work schedules, including potential overtime.
If you’re ready to make an impact and thrive in a supportive environment, apply today! We look forward to welcoming you to our team.
