Overview
PAY $125,000.00 - $130,000.00 Annually
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit 2024-Recruitment-Staff-Mgmt-11.6.23.pdf (abm.com)
POSITION RESPONSIBILITIES
- Oversee all regional administration including team of up to 6 regional administrators
- Act as a liaison to union labor related matters including but not limited to communications, grievances, Collective Bargaining Agreements and union representative engagement
- Manage and support company initiatives including but not limited to corporate reporting, compliance training,
- Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
- Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets, Pivot tables, and general data analytics and ordering equipment, etc.
- Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.
- Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
- Arrange teleconferences and resource planning with internal and external customers
- Independently perform special projects that require a combined knowledge of administrative needs and technical operations.
- Complete accurate and detailed leadership department expense reporting and other departmental reports.
- Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
- Assist with contract administration as needed including compliance with legal standards, obtaining signatures, scanning and electronic filing.
- Track internal and external contacts and maintain contact database.
- Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
- Maintain confidentiality in all aspects of team and company information.
- Operate independently with minimal supervision.
- Provide back-up administrative support to other departments as necessary.
- Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).
- Perform all other duties as assigned or requested.
KNOWLEDGE, SKILLS & ABILITIES:
- Five (5) or more years of executive administration experience.
- Five (5) or more years of budgeting, expense control, and scheduling experience.
- Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, TEAMS, VISIO, and Outlook. In addition to other business support technology such as PowerBI
- Understanding and expertise in managing sensitive employee data including wages, benefits, and entitlements
- Ability to work with confidential matters at a high level
- Ability to manage multiple schedules including internal executive team and external clients
- Experience in a service industry company or similar
- Ability to learn and thrive in a fast-paced environment and operate with a high sense of urgency
- Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads
- Ability to observe strict confidentiality in all aspects of services provided
- Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients
- Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through
- Proven ability to work independently
- Project management skills
- Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow
- Demonstrated ability to meet project deadlines
- Ability to effectively exercise discretion and judgment in handling confidential/proprietary information
- Ability to anticipate needs, resourcefulness and responsiveness are essential
- Ability to consistently strive for excellence and exercise good judgment.
- Dependability, dedication, and independence
- Understanding of HIPAA and importance of privacy of employee data
- Ability to work well under pressure while maintaining a professional demeanor
- Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds
