About Us
HEI manages an unparalleled portfolio of leading full-service branded hotels and luxury and lifestyle independent hotels across the U.S. We are the acknowledged experts on upper-upscale, luxury, and premium select-serve hotels in urban, super-suburban, and destination locations. At HEI, we recognize that our enormous success is solely the result of our greatest asset: Our People. Where people work is a choice. Against that choice, our greatest obligation is to ensure day in and day out that our associates have the compensation and benefits they deserve and industry leading tools, training and support that they need to excel. At HEI, simply said, we honor the privilege of our associates choosing us by investing in and making them more valuable. Don't meet every single requirement of this job? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply.
Overview
The Centralzied Accounts Payable Clerk will be responsible for recording invoices for services rendered by multiple properties handled by the centralized office in accurate and timely manner; ensuring all invoices have been reviewed, approved and coded in accordance with the uniform system of accounts for lodging industry and HEI Hotels and Resorts Standards.
Responsibilities
- Maintain all vendor files in easily accessible and consistent manner.
- Verify that all invoices have been properly reviewed by the properties management, coded and approved for payment according to HEI standard operating procedures.
- Process invoices into the accounts payable system timely and accurately.
- Balance accounts payable to the general ledger on a daily basis.
- Process checks on a weekly basis.
- Reconcile vendor statements to ensure no invoices have been missed and the properties are in good standing with the vendors.
- Maintain critical vendor lists for each property to ensure timely payments.
- Administration of W-9s and 1099s
- Maintenance of Certificates of Insurance
- Follows month end closing schedule including the preparation of the month end AP reports.
- Promotes internal controls and stay up-to date with accounting concepts, practices and procedures.
- Resolves and provides answers for all accounts payable related inquires.
- Support and promote continuous improvement in processes and procedures.
- Maintains professional level of service to both internal and external customers.
- Assists with special projects and task as assigned.
- Perform any other job related duties as assigned
Qualifications
- High School Graduate or General Education Degree (GED). Associate's Degree in Accounting preferred.
- Accounting and Hotel experience strongly preferred.
- Strong organizational skills
- High attention to detail.
- Ability to work independently and multitask.
- Proficient with Microsoft applications, particularly Microsoft Excel.
- 10 key by touch
- Type 40 words per minute
- Strong written and oral communication skills
Benefits
HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.
HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
