Office Assistant

ABM Industries • Raleigh, NC, US • 1w ago

Overview

JOB RESPONSIBILITIES DETAIL:

Responsible for daily office and administrative operations, including files, data base up keep, maintaining of records and reports of Facilities Operations Department.
Handling of all department maintain necessary record keeping as assigned.
Assist with handling all of department procurement records including purchase orders, limited purchase orders and coordinating them with Account’s AP AC Department for processing as assigned.
Assist handling of all procurement records including price solicitation, vendor communication, purchase order creation, and invoice processing.
Handle all work orders via Eagle Assist or designated CMMS platform as assigned.
Data organization and ongoing reporting of all CMMS as assigned.
Maintaining appropriate public relations image with all district principals and service requestors.
Liaison between clients, vendors, local authorities, facilities personnel relation and DFO and maintains a professional, productive and pro-active office and working environment.
Assist with employee onboarding process as assigned.

REQUIREMENTS:

Experience in a variety of maintenance, custodial and /or facilities trade organizations / departments a plus.
Computer literacy in latest software releases a must. Organizational skills needed.
Professional demeanor handling calls and inquiries from district personnel, staff, and communicates with trade vendors in an efficient, timely and organized manner.
Stays calm and organized under pressure in a fast-paced department.
Has the ability to multi task and meet deadlines.
Works well with Management as well as facilities personnel.

EDUCATION:

EXPERIENCE:

2 years’ previous employment in a similar function preferred; Computerized work order management familiarity along with strong excel and presentation software experience and budget tracking abilities a plus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
Perform the duties of this job as required, the employee regularly works with standard office / computer hardware and associated printing and reprographic equipment.
The environment is typical office-like with adequate lighting and comfortable temperatures sustained.
Required to work in the field as deemed necessary.
The employee will be required to sit at lengths, stand and move office material up to 30 pounds.
The noise level in the work environment is usually office moderate.