Administrative Assistant/ Office Coordinator

HDR • Full-time • Coeur d'Alene, ID, US • 1m ago

Administrative Assistant/ Office Coordinator

- (182841)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Administrative Assistant/Office Coordinator, we'll count on you to:

Be in the office Monday through Friday during normal business hours at the front desk to greet employees and visitors in a warm and friendly manner.
Answer and direct telephone calls, deliver messages, and distribute mail.
Maintain reception, conference rooms, and other common area spaces and ensure that they are tidy and welcoming.
Schedule and organize appointments, meetings, and events for staff members, including ordering, picking up, and delivering food for office meetings and gatherings.
Maintain inventory of office and breakroom supplies and restock as needed.
Pay office-related invoices and bills.
Assist with travel arrangements, including rental car requests.
Complete word processing, including letters, memos, reports, and labels.
Type, proofread, revise, print, and bind materials such as general correspondence, reports, meeting minutes, and numerical data.
Support our HR team with general onboarding duties for new team members.
Prepare and maintain confidential and sensitive records, files, and reports.
Perform other duties as needed.

Preferred Qualifications:

Associate degree.
Minimum 2-3 years of relevant experience in a professional office environment.
Flexibility and ability to prioritize and handle multiple tasks and various managers in an often fast-paced environment.
Ability to handle confidential information.
Document control skills, such as electronic filing of correspondence and project submittals.

Required Qualifications

High School diploma or equivalent
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and OutlookAn attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location:

United States-Idaho-Coeur d'Alene

Industry:

Administrative

Schedule:

Full-time

Employee Status:

Regular

BusinessClass:

Marketing and Admin

Job Posting:

Dec 11, 2024