Job Title: Administrative Assistant / Receptionist
Job Overview:
We are seeking a diligent and organized individual to join our team as an Administrative Assistant / Receptionist. The successful candidate will be responsible for providing exceptional administrative support and delivering excellent customer service to our clients and visitors. This role plays a vital part in ensuring smooth day-to-day operations within our organization.
Key Responsibilities:
- Greet and welcome visitors in a courteous and professional manner.
- Answer and direct phone calls promptly and efficiently.
- Develop spreadsheets to track various office activities and data.
- Handle Amex expense reports, ensuring accuracy and timely submission.
- Record daily trucking activities and diesel usage, inputting data into appropriate systems.
- Input payables into QuickBooks and reconcile expenses.
- Match shipping tickets to invoices and trucking tickets to invoices for accurate billing.
- Prepare regularly scheduled reports on Amex usage, diesel usage, and trucking activities.
- Maintain a filing system to organize documents and records effectively.
- Reconcile expense reports and ensure compliance with company policies and procedures.
Requirements:
- Proven experience in administrative support roles, with proficiency in handling a wide range of tasks.
- Excellent communication skills, both verbal and written.
- Strong proficiency in Microsoft Office suite, particularly Excel for spreadsheet development.
- Experience with QuickBooks or similar accounting software preferred.
- Detail-oriented with strong organizational and multitasking abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Prior experience in managing expense reports and reconciliations.
- College Degree; additional qualifications in Office Administration are a plus.
Benefits:
- Competitive salary
- Health insurance coverage
- Paid time off
- Professional development opportunities
- Friendly and supportive work environment
- Pay depending on experience and how much you will bring to the table.
If you meet the above qualifications and are eager to contribute to a dynamic team, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter detailing your relevant experience. We look forward to hearing from you!
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Expected hours: 50 – 55 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you able to pass a Drug test and will have no problem with random Drug Testing?
Education:
Experience:
- Administrative: 5 years (Required)
- Construction administrative: 2 years (Preferred)
Language:
- English & Spanish (Required)
Ability to Relocate:
- Cartersville, GA 30120: Relocate before starting work (Required)
Work Location: In person
