About the Club:

Mashomack Fish & Game Preserve Club is a 1,900-acre private sporting preserve and social club located in Pine Plains, N.Y. Founded in 1964 on Shelter Island, N.Y. by Daniel Daly and David Thieringer, the Club relocated to northern Dutchess County, N.Y. in 1979. The club‘s 400 members and their guests enjoy a variety of sporting activities, centered around shooting and sporting clays, overseen by Shooting Manager, Tyler Olay. They also engage in fishing, polo, tennis, and swimming. Under the oversight of General Manager, David Thieringer and Assistant General Manager, TJ Greco, the Club provides fine-dining experiences and extravagant holiday celebrations. The club provides its members lodging via its three houses, located in a cluster of buildings anchored by the main Clubhouse, an 1800s Greek Revival “early transitional” building overlooking picturesque Halcyon Lake. The Club’s ambiance is charming, casual and intimate.

Position Overview:

Mashomack Preserve Club is seeking an experienced and strategic Controller to join our leadership team. The Controller will play a key role in overseeing the financial health of the club, ensuring long-term financial sustainability, and supporting business strategies that drive growth, profitability, and member satisfaction. This is a senior management position responsible for all financial activities, including accounting, budgeting, financial reporting, and financial planning.

Essential Functions:

Direct the financial operations of the club. Supervise the accounting functions and directly assist the General Manager on all strategic matters relating to budget management, cost-benefit analysis, forecasting needs and internal control.

Develop, improve or maintain policies to control and coordinate accounting, auditing, budgets, taxes and related activities and records; develop, establish and administer procedures and systems pertaining to financial matters.

Prepare financial statements, forecasts and analyses for all administrative and managerial functions.

Maintain all accounting records; develop, analyze and interpret statistical and accounting information.

Evaluate operating results for costs, revenues, budgets, policies of operation, trends and increased profit possibilities. Serve as liaison to finance, insurance, banking and pension groups. Supervise the staffing, scheduling, training and professional development of department members.

Read, analyze and interpret changes in accounting, tax and relevant governmental regulations including retirement plans and pertinent federal and state employment laws and practices.

Job Tasks/Duties:

Formulates, receives and recommends policy proposals relating to accounting and auditing, the budget, revenue and cost control procedures, preparation and payment of payrolls, tax matters, compilation of statistics and development of office methods and procedures.

Directs or prepares timely the monthly trial balance and resulting financial statements for the club, including the income statement, balance sheet and statement of changes in financial condition, along with required supporting schedules and other data necessary for financial reports and records.

Manages and conducts internal auditing programs to help assure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed.

Prepares operating budgets and financial forecasts in coordination with the various committees, departments and general manager; analyzes financial information, monitors budgeted versus actual expenditures and advises management about variances and their potential causes; recommends corrective actions to help assure that budget goals are met.

Works with the club’s external auditors to assure that procedures are consistent with club policies and oversees preparation of Limited Partner Form K-1s.

Prepares and verifies reports made to agencies and trade and professional organizations for which dissemination is consistent with club policies.

Directs, may participate in and verifies the taking of inventories for beverages, food, supplies, equipment, furnishings and other club assets.

Verifies that all insurance records for club property are properly maintained.

Reconciles monthly ledgers including receivables, payables, bank and other asset accounts, and wage accounts.

Informs and advises other department heads about the financial aspects of their performance.

Prepares or supervises preparation of applicable federal, state and local tax returns.

Prepares accounting reports as necessary and appropriate for dissemination to the board of directors, executive committee and other club committees.

Monitors to assure that procedures for effective receiving and storeroom control are in place and consistently used.

Attends monthly board, finance committee and other meetings as required.

Oversees member billing and collection procedures.

Compiles, approves and maintains credit applications for vendors.

Negotiates and administers employee benefits including health insurance, pension plans and workers’ compensation; gathers information and assists the general manager in making decisions about employee benefit plans.

Maintains fixed asset ledgers and prepares depreciation schedules for monthly entries.

Manages assigned projects as they relate to the department and club’s needs.

Audits members and guests’ charges; checks cash sheets to assure that all receipts for member’s accounts have been posted.

Audits all cash and charge expenditures.

Safeguards all funds in bank accounts; assures that revenues are properly and correctly deposited and supervises the drawing of all checks.

Establishes and maintains, Club sponsored and private event accounting records and financial statements.

Maintains investment program; invests all excess funds on a timely basis to provide better cash flow.

Monitors collection of past due accounts, advises general manager and board when difficult situations may arise.

Plans professional development and training activities for staff.

Manages the issuing of membership partnership agreements, cancels and redeems partnership interests and makes appropriate collections and refunds.

Interacts with the club’s external accounting firm and its auditors as necessary.

Monitors accounts receivable and acts according to established club policies and procedures.

Prepares a full report of the year’s financial operations for presentation at the annual meeting.

Works with the general manager, assistant general manager and department heads to plan and manage capital budgets and cash flow statements.

Manages, reviews, suggests and monitors changes in the automated financial management and accounting system.

Oversees reconciliation of bank statements.

Maintains necessary procedures for confidentiality relating to club and employee issues.

Negotiates and acquires property and casualty insurance to protect the club’s assets.

Ensures that new employees complete necessary employment forms and confirms that they are authorized to work in the United States.

Conducts and reviews wage and benefit surveys.

Proposes employee benefits enhancements to the General Manager.

Coordinates all employee record-keeping functions in accordance with federal and state requirements.

Keeps current with laws and regulations relating to employees; assures compliance with these laws and regulations; advises club managers as necessary.

Manages the club’s group insurance, unemployment and related benefits programs; communicates benefits information to staff.

Compiles and adheres to departmental budget; takes corrective actions as necessary to help assure that budget goals are met.

Works with payroll personnel to assure that all forms required of new employees are completed.

Attends management and staff meetings as scheduled.

Performs special projects as assigned by the General Manager and Treasurer

Strategic Planning and Decision Support:

o Collaborate with GM, AGM and Treasurer to set financial goals and contribute to long-term strategic planning.

o Provide actionable financial insights to the board and management to support decision-making, including cost analysis, and financial risk assessments.

o Support pricing strategies for membership, services, and events, ensuring profitability while maintaining member satisfaction.

o Coordinate with the banking partners and manage credit relationships to optimize cash management.

o Implement best practices in financial operations and maintain a culture of transparency and accountability.

o Ensure open communication with members and provide financial reporting for transparency and accountability.

Qualifications:

Bachelor's degree in Finance, Accounting, Business Administration, or a related field (Master’s degree or CPA preferred).
Minimum of 6-8 years of progressive experience in finance or accounting, with at least 5 years in a senior financial leadership role, preferably in the hospitality or private club.
Proven expertise in financial planning, budgeting, forecasting, and financial reporting.
Strong understanding of financial controls, compliance, and risk management practices.
Exceptional communication skills, both written and verbal, with the ability to present complex financial information to non-financial stakeholders.
Strong leadership abilities with experience in managing and developing teams.
Ability to work collaboratively with Club leadership.
High level of proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office Suite. Familiarity with specialized club point of service and accounting systems a plus.

Personal Attributes:

Strong analytical and problem-solving skills with a proactive approach to identifying opportunities for financial improvement.
Detail-oriented with the ability to manage multiple priorities in a fast-paced environment.
High level of integrity and ethical standards.
Excellent interpersonal skills and ability to build relationships with a diverse range of individuals, including board members, staff, and members.

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

401(k) matching
Health insurance
Paid time off

Supplemental Pay:

Yearly bonus

Work Location: In person

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