Overview
Job Title:
Janitorial Administrative Assistant – Life Sciences
Location:
Portsmouth, NH | Onsite
Key Responsibilities:
- Provide administrative and clerical support to the janitorial management team.
- Maintain and update cleaning schedules, logs, and documentation required for GMP and non-GMP areas.
- Track and document employee training records, including onboarding, safety, and GMP procedures.
- Assist with timekeeping, payroll processing, and personnel record maintenance for the janitorial team.
- Coordinate with vendors for supply ordering, delivery tracking, and invoice processing.
- Prepare reports, spreadsheets, and summaries related to cleaning performance metrics, audit readiness, and resource planning.
- Support planning for special projects, shutdown cleaning, and changeover activities.
- Serve as liaison between janitorial supervisors, facilities, EHS, and quality teams to ensure timely communication and issue resolution.
- Assist in the preparation for audits by ensuring all cleaning documentation is complete, accurate, and audit-ready.
- Perform general office tasks such as filing, data entry, and meeting coordination.
Qualifications:
- High school diploma or equivalent required; Associate’s degree or administrative certification preferred.
- Minimum 2 years of administrative or clerical experience; experience in a GMP-regulated or life science facility strongly preferred.
- Excellent attention to detail, organization, and time management skills.
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with CMMS (e.g. SAP PM, iOffice, Corrigo), document control, or training systems is a plus.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Strong interpersonal and communication skills; bilingual in English/Spanish a plus.
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