Executive Assistant

Amentum • McLean • 3w ago

Amentum seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to the HOME Program Management Office. The ideal candidate will have excellent communication skills, a strong ability to multitask, and experience in managing executive schedules, meetings, and confidential information with discretion.

Key Responsibilities:

Manage and maintain executive schedules, including meetings, appointments, and travel arrangements.

Prepare reports, memos, letters, presentations, and other documents as needed.

Serve as the primary point of contact between the executive and internal/external stakeholders.

Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.

Screen and direct phone calls and distribute correspondence.

Organize and maintain files and records, both electronic and paper.

Support management team members as needed with administrative tasks or special projects.

Assist with personal errands and tasks when requested (optional based on scope of role).

Employee (workforce) engagement to include events and support

Other duties as assigned

Required Qualifications:

Proven experience as an Executive Assistant, Personal Assistant, or similar role.

Excellent organizational and time management skills.

Strong written and verbal communication skills as well as the ability to work well with teams or individually with minimal supervision.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and scheduling software.

Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.

Discretion and confidentiality are essential.

Possess and maintain TS/SCI clearance with polygraph

Preferred Skills:

At least 2 yrs of relevant professional experience. High School Diploma or equivalent. College degree preferred.

Project management experience or certification.

Familiarity with JIRA or similar management software

Experience working in Maximo (Computerized Maintenance Management System)

Working Conditions:

In Office

40+ hours weekly M-F

Coverage until 5:00 PM EST

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.