Contract Coordinator

City of San Antonio • Full-time • San Antonio, TX, US • $64.10k - $96.15k / year • 2d ago

Job Summary

Under general direction, is responsible for coordinating and conducting contract initiation, monitoring or compliance activities, in accordance with the City's contracting policies and procedures. Working conditions are primarily in an office environment. May exercise supervision over assigned staff.

Work Location
100 W. Houston St.

Work Hours
7:45 a.m. - 4:30 p.m., Monday - Friday. May require some occasional evenings & weekends based on departmental needs.

Essential Job Functions

Implements the practices and procedures established for contract initiation, monitoring, or compliance.
Performs initiation, monitoring, or compliance activities for City contracts.
Prepares detailed written reports and presentations regarding contracting projects.
Performs special reviews, projects, and programs, and may prepare Requests for Proposals (RFP's).
Provides technical assistance and direction regarding contract compliance.
Provides staff support as required for special projects.
Performs related duties and responsibilities as required.
Provides direction to staff regarding improvements to contracting procedures.
Supervises staff and gives direction regarding contract compliance issues and related matters.
Demonstrate knowledge of customer service deliverables.
Adhere to the City’s internal management policies and procedures.
Contribute to the City’s performance measures and mission.
Oversees all negotiations, terminations, and renegotiations of contracts.
Show flexibility and adaptability toward changes in assignments and work schedules; and work extended hours as necessary.
Approves or rejects requests for deviations from contract specifications and delivery schedules.
Develops contract compliance work plans and objectives.
Conducts presentations regarding contracting projects.
Travel occasionally for work site visits associated with contract compliance.

Job Requirements

Bachelor's Degree from an accredited college or university.
Three (3) years increasingly responsible experience in contract management, preparation or compliance.

Preferred Qualifications

Experience with SAP.
Experience with Microsoft Office Excel.
Experience with contract initiation and negotiations.
Experience with contract monitoring and compliance.

Applicant Information

If selected for this position, official transcripts, diplomas, certifications and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.
Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.

Knowledge, Skills, and Abilities

Knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.
Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to contracts.
Ability to operate a computer keyboard and other basic office equipment.
Skill in utilizing a personal computer and associated software programs.
Ability to understand contract management data, documents, and reports.
Ability to understand and interpret financial and cost accounting data.
Ability to work independently and perform contract services projects from inception to completion.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract service providers, and the general public.
Ability to maintain confidentiality of information.
Ability to perform all the intellectual and analytical requirements of the position, including decision-making.