- Assists with preparation of solicitation of subcontracts, vendor agreements, consultant agreements, NDAs, teaming agreements, purchase orders, MOUs, and inter-organization work transfers
- Performs due diligence research for subcontractors, vendors, and consultants
- Reviews contract documents and informs Contracts Manager/Project Manager of any issues found. Reviews prime contract documents for FAR compliance issues and ensures compliance with those FARs throughout contract performance
- Notifies applicable parties of new contracts, modifications, renewals, subcontracts, and all other critical actions that effect the contract and subcontracts by email distribution
- Participate in negotiations with subcontractors, vendors and consultants
- Works with Legal and Contracts to resolve subcontractor disagreement of terms and conditions, execute contract terminations or to file a claim as required
- Maintains the official subcontract/vendor/consultant files
- Maintains subcontracts, vendor agreements, purchase orders and consulting agreements data in spreadsheets/accounting system
- Reviews and internally routes subcontract modifications/task orders for changes needed and updates spreadsheets/accounting system and contract detail sheets/DCAA Briefs
- Assists with contract closeouts
- Reviews documentation and coordinates with the General Manager/Project Manager for all necessary information and obtains proper signatures
- Maintains and distributes official subcontract, subcontract modification and subcontract task orders as requested.
- Responds to inquiries, provides reports containing all requested contract data, analyzes incoming correspondence for action required, researches and resolves problems related to day-to-day contract administration and associated operational issues
- Ensure compliance with company policy and procedure
- Support internal and external audits
- Other duties may be assigned
Education - Bachelor’s degree required
- Business or legal specialization preferred
Experience - Minimum two (2) years' related experience and/or training in accounting, subcontracts, project management (services or construction), construction management
- Two or more years working on government contracts preferably US Air Force, Navy or NASA
Preferred Skills - Understanding of contract requirements, risk management, contract documentation, and procurement for services and construction services.
- Experience with SHAREPOINT is preferred
- Expert knowledge of Microsoft Word and Excel required
- Ability to read, analyze, and interpret general business procedures and governmental regulations(Federal Acquisition Regulations)
- Ability to write effective business correspondence and subsidize language in contracts
- Ability to effectively present information, receive and respond to questions from groups of managers, clients, and customers both orally and in writing.
- Ability to interface with subcontractors to negotiate, resolve disputes, and make sound business decisions.
- Advanced organizational skills are required.
Essential FunctionsWork will be done inside
Travel/transportation requirements: 25%
Must take and pass a background check and drug screen
