Career Area:
Business Services
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Executive Assistant to Senior Vice President
Your Impact Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
It's More Than a Job, It's a Career
Job Description
Caterpillar has an exciting opportunity to join the organization in support of executive leadership. We are looking for an executive administrative assistant to perform a variety of administrative tasks to support the company’s Chief Information Officer/Senior VP of Information Technology.
Position Summary:
The Executive Assistant is responsible for supporting and managing the executive leader’s office ensuring coordination of activities and information within and relating to the executive’s administrative area of responsibility. This individual will contribute to the efficient use of the executive’s time by supporting calendar management, travel arrangements, expense reports and supporting a variety of project related work.
In this role you will collaborate closely with the other administrative assistants and a variety of leaders and employees. To be successful in this role – you should be well-organized, excellent at time management, customer service and solution focused and able to troubleshoot and act with minimal guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the executive member.
What You Will Do:
Assisting executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
Manage the executives’ calendar and set up meetings.
Appropriately assess risk when decisions are made - demonstrating consideration for safeguarding the company, its customers, and assets, by driving compliance with applicable laws, rules and regulations, adhering to policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency
Make travel and accommodation arrangements; distribute schedules/agendas for travel and prepare expense reports.
Format information for internal and external communication – emails, presentations, reports.
Screen and direct calls and inquiries.
Set up, organize, and maintain efficient organization systems – such as filing systems.
Arrange conferences, meetings and events as required by the Business Unit
Orders supplies and may process invoices through a procurement system.
May prepare and review materials and correspondence for meetings.
Manages sensitive materials; maintain appropriate levels of confidentiality.
Manage meeting collaboration technology in meetings held by the executive.
Performs other duties and functions assigned.
Use discretion, judgment, and initiative to continue the work responsibilities of the office when the executive is unavailable.
Traveling is limited - as needed to support senior leaders.
What You Have:
Previous office administration and work experience preferably within a large and complex organization.
Outstanding organizational and time management skills
High school degree
Self-motivated and detail oriented
Consistently demonstrates clear and concise written and verbal communication skills.
High attention to detail
Ability to assess priorities and make decisions with minimal guidance.
Proficient demonstration of Office 365 tools (or equivalent) - Outlook, PowerPoint, Teams, Excel, etc.
Skills Descriptors:
Accuracy and Attention to Detail:
Collaborating:
Effective Communications:
Understanding oof effective communication concepts, tools, and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Flexibility and Adaptability:
Managing Multiple Priorities:
Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, or activities, making effective judgement as to prioritizing and time allocation.
Problem Solving:
Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Calendaring:
Office Administration:
Additional Info:
The location for this role is Dallas, TX
Sponsorship is NOT available.
Relocation is NOT available.
This role requires 5 days onsite.
What You Will Get:
Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world.
Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays.
All qualified individuals - Including minorities, females, veterans, and individuals with disabilities - are encouraged to apply.
About Caterpillar -
Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.
Summary Pay Range:
$71,040.00 - $106,440.00
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.
Benefits:
Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.
Medical, dental, and vision benefits*
Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
401(k) savings plans*
Health Savings Account (HSA)*
Flexible Spending Accounts (FSAs)*
Health Lifestyle Programs*
Employee Assistance Program*
Voluntary Benefits and Employee Discounts*
Career Development*
Incentive bonus*
Disability benefits
Life Insurance
Parental leave
Adoption benefits
Tuition Reimbursement
* These benefits also apply to part-time employees
This position requires working onsite five days a week.Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.
Posting Dates:
October 29, 2025 - November 12, 2025
Any offer of employment is conditioned upon the successful completion of a drug screen.
Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.
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