Overview
Position Summary:
The Administrative Assistant role provides essential support to the operations team by managing financial processes and ensuring smooth day-to-day administrative functions. This position is responsible for billing, accounts receivable and payable, inventory management, supply ordering, and assisting with audits, inspections, and client meetings.
Pay: $20-25/hour The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM
ABM Benefits Information
Key Responsibilities:
Financial & Billing Support:
- Process and manage billing and invoicing activities.
- Monitor and follow up on accounts receivable.
- Manage accounts payable, ensuring timely and accurate payments.
- Reconcile financial discrepancies and assist with month-end reporting.
Administrative & Operational Support:
- Maintain inventory of office and operational supplies.
- Order supplies and ensure timely replenishment.
- Conduct routine audits and inspections to ensure compliance with company standards.
- Prepare reports and documentation related to audits and inspections.
Client & Team Support:
- Attend client meetings as needed to provide administrative or operational support.
- Take meeting notes and follow up on action items.
- Assist with scheduling, travel arrangements, and other logistical needs.
General Office Duties:
- Maintain organized filing systems (digital and physical).
- Support cross-functional teams with administrative tasks.
- Assist in onboarding new employees with operational setup.
Qualifications:
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- 2+ years of experience in administrative, billing, or operations support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Ability to handle sensitive information with discretion.
Work Environment:
- Office-based with occasional travel to client sites or meetings.
- May require lifting or moving supplies during inventory checks.
