Overview
Job Summary Details: The Operations Coordinator is a support professional who performs various clerical and organizational tasks to ensure the efficient operation of an office or department. This role is vital for helping managers and other employees with daily needs, managing schedules, and serving as a primary point of contact. This role requires strong organizational and communication skills to manage a work order system, schedules, supplies, and personnel efficiently.
Pay: $25.00 per hour - The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on
applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Shift: Monday – Friday 6:00 AM to 2:30 PM, the employee will work from Boeing Huntington Beach 3 days a week and Boeing El Segundo 2 days a week
Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Front Line Team Members | (Programa de Beneficios de ABM)
Common responsibilities
- Administrative and clerical support: Performing tasks such as filing, data entry, typing, scanning, copying, and binding documents.
- Communication management: Answering and transferring phone calls, taking messages, and handling incoming and outgoing mail and faxes.
- Responding to service requests, emergencies, and feedback to ensure satisfaction.
- Team support: Communicate with cleaning staff and address any issues that arise. This may include adjusting schedules, providing guidance, and fostering a positive work environment.
- Inventory and equipment management: Monitor cleaning supply levels and equipment, and coordinate with vendors to purchase or repair items as needed.
- Administer the daily work order process, drive efficiency and ensure all tasks are completed promptly.
- Scheduling and coordination: Arranging meetings, appointments, as well as managing and maintaining company and personal calendars.
- Document preparation: Composing, editing, and proofreading memos, reports, presentations, invoices, and other correspondence.
- Record keeping: Creating and maintaining both digital and physical filing systems and databases to organize information.
- Office supply management: Ordering, receiving, and managing inventory of office supplies and handling relationships with vendors.
- Visitor reception: Greeting and assisting visitors in a professional and friendly manner.
Essential qualifications and skills
- Proven experience in an administrative support or clerical role is often required.
- High school diploma or GED is typically the minimum education requirement.
- Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other office management applications.
- Exceptional organizational and time-management skills to handle multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and a professional demeanor for interacting with clients, customers, and colleagues.
- Discretion and ability to handle confidential information.
- Problem-solving abilities to address unexpected challenges and changing deadlines.
