The Role:
The Executive Administrative Assistant will provide support to multiple executives in the Global Product Safety, System, and Certification (GPSSC) organization. Your role will include ensuring smooth operations and effective communication for the leaders and their teams. This position requires a proactive individual with exceptional organizational skills, attention to detail, the ability to manage multiple tasks, and the capability to build and maintain relationships across the enterprise. The successful candidate thrives in a a fast-paced, high-energy teams. The role requires flexibility – not just in handling organizational change but also in embracing new tools and systems. Strategic thinking to align with business goals (e.g., prioritizing tasks, managing communication) along with high-quality decision-making are key to an efficient leadership team. Finally, graceful and proactive management of ambiguity, cultivation of innovation, and an insatiable desire to collaborate are all required to be successful in the role.
What You’ll Do:
- Administrative Support: Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, managing expenses and badge requests.
- Document Preparation: Create, edit, and format documents and presentations. Ensure all materials are accurate, professional, and align with team standards.
- Communication: Serve as a liaison between the executives and internal/external stakeholders. Craft clear and impactful communications and handle confidential information with discretion and professionalism.
- Team Coordination: Organize and facilitate team meetings and events, including finding conference rooms, preparing agendas, organizing safety presenters, taking notes, and following up on action items as needed.
- Initiative : Identify opportunities for process improvement and take the initiative to implement solutions that enhance productivity and efficiency. Provide back up support to others as needed.
- Cross-Functional Collaboration: Work across various departments to gather information, coordinate efforts, and ensure the successful completion of projects. Build and maintain strong relationships with colleagues at all levels, particularly EA peers on other teams.
- Travel: Assist leaders with their travel arrangements and submission of travel expenses.
- Event Planning: Assist in the planning and execution of events, ensuring all logistics are handled seamlessly as needed.
Your Required Skills & Abilities:
- 3-5+ years’ experience supporting executive leaders is required
- Must demonstrate a high level of integrity and discretion handling confidential matters
- Demonstrated ability to operate in a fast-paced, dynamic environment
- Ability to look ahead, proactive anticipation of leader and business needs
- Demonstrated ability to work independently in an ever-changing environment
- Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), virtual meeting tools (e.g., Teams), chat tools (e.g., Slack), and travel tools (e.g., Concur).
- Highly proficient verbal and written communication skills
- Must exhibit excellent organizational and time management skills, with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy is required
- Foster a positive environment and team work
What Will Give You A Competitive Edge:
- Professional training and/or certification(s) in administrative skills/support
- Experienced in supporting multiple executives simultaneously
Compensation:
The compensation information is a good faith estimate only. It is based on what a successful applicant might be paid in accordance with applicable state laws.
The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position, as well as geography of the selected candidate.
