Please note that this is a contract role providing services to Hilton through Talent Solutions. If you are selected for this role, you will be employed by Talent Solutions and will not be an employee of Hilton. Contract workers are not employees of Hilton or any of its subsidiaries, nor will they be eligible for Hilton benefits.
Job Summary
Opportunity to serve as the operational backbone in an office environment, ensuring seamless day-to-day operations while fostering a welcoming and efficient workplace. This role requires a proactive professional who takes pride in creating an organized, well-maintained space where team members can excel. The successful candidate will coordinate essential office functions, manage vendor relationships, partner closely with Human Resources, and serve as a key liaison between building management and internal teams.
Responsibilities
Office Coordinator skilled in managing daily office operations, facilities support, and administrative services. Proven ability to oversee supply inventory, mailroom functions, vendor relationships, and building maintenance requests while maintaining budget awareness. Background in coordinating access cards, room bookings, equipment installations, and safety compliance. Partners effectively with HR on onboarding/offboarding, team activities, and policy support. Adept at supervising maintenance staff, supporting IT and Workplace Services, organizing workspaces, and ensuring a clean, safe, and efficient office environment. Known for excellent communication, problem‑solving, and the ability to manage multiple tasks while providing high‑quality support to employees, visitors, and leadership.
Skills
- Office administration including equipment ordering, supply management, invoice processing, and vendor management
- Event administration including meal ordering, coffee break coordination, and setup/takedown
- Ability to manage multiple responsibilities simultaneously and follow through on tasks
- Strong written and verbal communication skills
- Excellent organizational and time management abilities
- Bilingual fluency in English and Spanish
- High standards of ethical behavior and discretion with sensitive information
- Ability to identify, prioritize, and implement actions to achieve goals
Experience
- Minimum of 3 years of administrative or clerical experience
- Must be fluent in English and Spanish
- Proficient knowledge of Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint
- Prior experience in the hospitality industry preferred
Opportunity to be at the heart of office operations in a role that combines administrative excellence with genuine hospitality. You will have the autonomy to drive improvements, build meaningful relationships with team members and vendors, and create an environment where people feel supported and valued. If you are someone who takes pride in keeping things running smoothly, enjoys variety in your daily work, and wants to contribute to a positive workplace culture, this role offers the perfect platform to showcase your talents and make a real difference.
