Description:The Administrative Assistant Senior Specialist provides high level, confidential administrative support to the Vice President of HR Enterprise Operations & Labor & Employee Relations (L&ER). The role combines executive assistance, advanced logistics and event planning and execution, while balancing multiple competing priorities. Travel may be required to support offsite training events and business commitments.
Key Responsibilities
The ideal candidate will utilize a self-directed work style to complete tasks with minimal supervision, anticipate needs, as well as creatively solve problems, think independently, and present a professional image. Job scope includes, but is not limited to:
• Executive Office Support: Proactively coordinate calendars, schedule meetings, and arrange domestic/international travel, and process timely expense reports. Assist with budget tracking for departmental initiatives, as directed. Oversee office supplies, vendor relationships, meeting room bookings, and facility requests; maintain confidential files, contracts, and compliance documentation, as needed.
• Logistics & Event Planning: Lead logistics for L&ER Employee Relations Leadership trainings (2 3 times/year) and all additional onsite/offsite events, including venue selection, participant coordination, catering, AV setup, shipping/receiving, and on site support.
• Data Literacy & Presentation Development – Compile, clean, and analyze data from multiple sources, and generate weekly/monthly and ad hoc reports. Design and produce professional PowerPoint decks, incorporating data visualizations, branding guidelines, and narrative flow.
• Stakeholder Liaison: Serve as the primary point of contact for certain stakeholders for the team, including external partners, and senior leadership on behalf of the VP and staff.
• Process Improvement & Workflow Automation – Identify opportunities to streamline administrative processes; implement best practice tools and automation solutions.
Basic Qualifications:• 5+ years of recent and progressive experience providing administrative assistant support to executive-level clients
• Proficiency with Microsoft Office suite of applications (Excel, Word and PowerPoint, etc.)
• Demonstrated ability in event planning and logistics coordination.
• Strong decision-making and prioritization abilities, with a capacity to proactively problem-solve complex issues
• Ability to work independently and in a dynamic, changing environment
• Must be willing to travel ~10%
Desired Skills:• Familiarity with Lockheed Martin's processes, functions, and operations
• Proficiency in LM Travel, Concur, and/or Expense Reporting systems
• Proven capacity of simultaneously managing multiple priorities, tight deadlines, and high volume workloads accurately and timely.
• High degree of professionalism and discretion when dealing with confidential information with the ability to utilize tact, diplomacy, discretion, and good judgement at all times
• Demonstrated knowledge of strong business acumen and proficiency in preparing reports, documents, and presentations for executives
• Demonstrated effective verbal, written, analytical and organization skills and attention to detail
• Prior experience supporting at the Vice President level
Clearance Level: None
Other Important Information You Should KnowExpression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $69,200 - $121,900. For states not referenced above, the salary range for this position will reflect the candidate’s final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you’re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on
Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: CORPORATE HEADQUARTERS
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
