Please note that this is a contract role providing services to Hilton through Talent Solutions. If you are selected for this role, you will be employed by Talent Solutions and will not be an employee of Hilton. Contract workers are not employees of Hilton or any of its subsidiaries, nor will they be eligible for Hilton benefits.
This role is in-office at Hitlon's corporate office in McLean, VA with the opportunity to convert to a full-time employee.
Job Summary
This position offers the opportunity to provide high-level administrative and operational support to ensure the efficient day-to-day functioning of a dynamic commercial organization. Working in a fast-paced, global environment, you will serve as a trusted partner to senior leadership, managing complex schedules, coordinating meetings across multiple time zones, and facilitating seamless communication with internal and external stakeholders. Your contributions will directly impact the success of strategic initiatives by ensuring priorities are well managed, timelines are met, and key deliverables move forward efficiently. This role demands exceptional organizational skills, proactive communication, and the ability to build effective working relationships in a highly matrixed, international setting.
Responsibilities
- Manage complex executive calendars and coordinate domestic and international travel, including booking itineraries and confirming meetings, locations, equipment, and catering
- Track visa requirements, passport renewals, and Global Entry expirations for international travel
- Provide administrative support to an international leadership team operating across multiple time zones
- Prepare and submit expense reports, including reconciliation of multiple currencies
- Draft and prepare documents, reports, correspondence, emails, and presentations
- Capture and distribute meeting notes
- Serve as a liaison within the Commercial Services organization and across company functions, and with external owners, development teams, and agency partners
- Partner with fellow administrative assistants to coordinate meetings with senior executives and cross-functional teams, including securing meeting space, supplies, and catering
- Support the planning and execution of large team meetings, leadership events, and external engagements
- Maintain contact lists, files, and office supplies to ensure smooth daily operations
- Track budgets and manage invoice processing and approvals
- Support payroll-related processes and data entry
- Lead and complete special projects and ad hoc initiatives as assigned
Skills
- Exceptional organizational, prioritization, and time-management skills
- Strong proficiency in Outlook, Word, PowerPoint, and Excel
- Proactive communication and interpersonal abilities
- Ability to build effective working relationships with internal partners and external stakeholders
- Strong attention to detail and accuracy
- Flexibility to support global business hours when needed
- Ability to handle confidential information with discretion
Experience
- Five years of administrative experience, including experience supporting senior leaders
- Demonstrated success in a large, global, highly matrixed environment with leaders across multiple time zones
- Extensive experience managing multiple executives' calendars simultaneously
- Experience arranging complex international travel
Qualifications
- Associate's Degree or College Diploma preferred
- Seven years of professional experience preferred
- Prior experience in the Hospitality industry preferred
- Ability to work in office four days a week on average
This is an exceptional opportunity to work at the heart of a global commercial organization, where your contributions will have meaningful impact on business operations and strategic priorities. You will gain valuable exposure to senior leadership, develop your skills in a sophisticated corporate environment, and play a vital role in supporting initiatives that shape the future of the organization. If you thrive in dynamic settings, excel at managing complexity, and are energized by the opportunity to work with diverse teams across the globe, this role offers a rewarding career experience.
