Administrative Assistant / Business Operations Coordinator – Growing Janitorial Company
Job Overview
We are a growing janitorial services company looking for a motivated, organized, and entrepreneurial Administrative Assistant to help support the launch and ongoing operations of our business.
This is not a traditional administrative role. We are looking for someone who enjoys building, organizing, solving problems, and wearing multiple hats in a fast-moving environment.
The ideal candidate is highly organized, tech-savvy, creative, and proactive, with the ability to help establish systems, support customers, coordinate vendors, and assist with marketing and operations as the company grows.
This role will evolve as the business expands, making it perfect for someone who enjoys helping build something from the ground up.
Key ResponsibilitiesAdministrative & Office Support
- Assist with office setup and organization
- Manage calendars, scheduling, and internal communications
- Maintain files, documents, and operational systems
- Prepare reports, spreadsheets, and internal documentation
Business Launch & Operations Support
- Assist with launching new operational systems and procedures
- Research vendors, suppliers, and service providers
- Help coordinate equipment, supplies, and service logistics
- Support hiring coordination and onboarding documentation
Customer Service
- Answer phone calls, emails, and customer inquiries
- Assist with scheduling service appointments
- Ensure high levels of customer satisfaction and professionalism
- Help maintain client records and service follow-ups
Vendor Relations
- Communicate with suppliers and service vendors
- Track orders, deliveries, and equipment needs
- Assist in negotiating pricing and maintaining vendor relationships
Marketing & Growth Support
- Assist with basic marketing and social media
- Support outreach efforts and local marketing initiatives
- Help maintain company website updates and online listings
- Assist with proposals, presentations, and promotional materials
Qualifications
- Strong organizational and multitasking skills
- Excellent communication and customer service abilities
- Problem-solving mindset and ability to take initiative
- Comfortable working in a fast-paced, evolving environment
- Strong computer skills (Microsoft Office, Google Workspace, spreadsheets, etc.)
- Ability to research and implement solutions independently
Preferred (but not required)
- Social media or marketing experience
- Experience working with small businesses or startups
- Familiarity with scheduling, CRM, or service management software
Ideal Candidate
You are someone who:
- Likes building systems and improving processes
- Is creative, resourceful, and motivated
- Can anticipate needs and take initiative
- Enjoys being part of launching and growing a business
- Thrives in a role that changes and grows over time
Compensation
- Competitive pay based on experience
- Opportunity for growth and expanded responsibilities
- Potential bonuses as the company grows
Pay: From $25.00 per hour
People with a criminal record are encouraged to apply
Work Location: In person
