Job Description Summary
The Executive Assistant (EA) will provide high-level administrative and operational support to the General Manager, South Asia Pacific and broader team. This role combines traditional executive support (calendar, travel, meetings, communications) with hands-on Salesforce data management, reporting, and pipeline support to help drive informed decision-making and efficient execution.
Job Description
Company Overview:
Working at GE Aerospace means you are bringing your unique perspective, innovative spirit, drive, and curiosity to a collaborative and diverse team working to advance aerospace for future generations. If you have ideas, we will listen. Join us and see your ideas take flight!
Site Overview:
GE Aerospace in Australia, has sites in Brisbane, Newcastle, Richmond, Bundamba, and Matraville. Since 2005, we’ve driven innovation and supported avionics, propeller, and power systems across a diverse range of aircraft platforms for our customers. At our Brisbane facility, you'll work with highly skilled technicians on cutting-edge technology for civilian and military aircraft. We are committed to developing early career talent through student-focused programs and fostering a culture of respect and community support. Be part of a team that values giving back and making a difference in the aerospace industry.
Role Overview:
Manage a complex, frequently changing executive calendar, including internal/external meetings, travel, and key deadlines.
Proactively identify and resolve scheduling conflicts; prioritize meetings based on business impact.
Coordinate and prepare for meetings, including agendas, materials, presentations, and follow-up actions.
Draft, review, and edit correspondence, presentations, and communications on behalf of the executive.
Serve as a key point of contact between the executive and internal/external stakeholders, maintaining professionalism and confidentiality.
Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
Collaborate and coordinate with other executive assistants.
Prepare customer and internal visits, including senior level visits.
Work with external customers on meeting agendas and event planning.
Prepare and process expense reports accurately and on time; ensure alignment with company policies.
Maintain and update accounts, contacts, opportunities, and activities in Salesforce to ensure data accuracy and completeness for the broader Asia-Pacific region.
Support Salesforce pipeline visibility by entering, reviewing, and cleaning data regularly.
Identify trends and anomalies in Salesforce data and flag them for the executive and relevant leaders.
Partner with Sales Operations to implement process improvements, automations, and SFDC enhancements supporting the executive’s organization.
Support special projects and initiatives as assigned by the executive.
Required Qualifications
Minimum of five years as an Executive Assistant, Senior Administrative Assistant, or similar role supporting senior leadership.
Hands-on Salesforce (SFDC) experience in a business operations, sales support, or executive support capacity.
Advanced proficiency with Microsoft Office applications.
Legal authorization to work in Australia is required. We will not sponsor individuals for employment visas, now or in the future, for this job.
Desired Characteristics
Strong written and verbal communication skills with the ability to write and edit professional-level documents.
High level of discretion and confidentiality.
Excellent organizational skills and attention to detail.
Ability to prioritize and manage multiple tasks and stakeholders simultaneously.
Strong problem-solving skills and a proactive mindset.
At GE Aerospace, we have a relentless dedication to the future of safe and more sustainable flight and believe in our talented people to make it happen. Here, you will have the opportunity to work on really cool things with really smart and collaborative people. Together, we will mobilize a new era of growth in aerospace and defense. Where others stop, we accelerate.
Additional Information
Relocation Assistance Provided: No
