Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This position offers an opportunity to provide high-level administrative support to senior leadership within a dynamic team dedicated to making a meaningful difference for their customers. The role requires managing complex administrative functions for two senior leaders and a program manager, including one manager based in the United States and another in the United Kingdom. This position demands flexibility, strong organizational capabilities, and the ability to juggle multiple priorities across different time zones. The successful candidate will serve as a critical liaison, ensuring seamless operations and enabling leadership to focus on strategic initiatives. This is a remote position requiring availability during Eastern Standard Time hours with some flexibility to accommodate international collaboration.
Job Responsibilities
- Manage complex schedules and calendars for two senior leaders across different time zones
- Coordinate comprehensive travel arrangements for leadership team members
- Process business expenses and maintain accurate expense reporting
- Coordinate meetings and events for each manager's respective team
- Support global off-campus meeting requests and logistics
- Book and organize team calls and virtual meetings
- Arrange event logistics including organizing contacts and coordinating details
- Provide administrative support for special projects as assigned
- Serve as a point of contact between leadership and internal stakeholders
Requirements
- 2-4 years of administrative support experience
- Demonstrated experience supporting senior-level executives
- Proven track record of stable employment tenure without frequent job changes
- Experience coordinating across multiple time zones preferred
- Advanced calendar management and scheduling coordination
- Expense management and reporting proficiency
- Event logistics support and coordination
- Strong organizational and time management abilities
- Excellent written and verbal communication skills
- Ability to work independently with minimal supervision
- Flexibility to accommodate different time zones
- Attention to detail and accuracy
- Proficiency with standard business software and tools
- Discretion and ability to handle confidential information
Additional Details
- Location: Remote
- Duration: 3 months
- Pay Range*: $24 - $27 per hour
- Weekly Schedule: 25 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
