Title:
Contracts & Procurement Administrator
"Belong, Connect, Grow, with KBR!
The KBR team of teams delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.
KBR provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets."
Job Title
Contracts & Procurement Administrator
(Oil & Gas)
Job Purpose
To provide administrative and coordination support to the Contracts and Procurement team by ensuring efficient documentation control, procurement process support, compliance with company procedures, and timely coordination with vendors and internal stakeholders for oil and gas projects and operations.
Key Responsibilities
Contracts Administration
- Assist in the preparation, issuance, and tracking of contracts, purchase orders, and service agreements.
- Maintain accurate contract records, registers, and databases in line with company document control standards.
- Support pre‑award and post‑award contract administration activities.
- Track contract validity, renewals, amendments, and close‑out documentation.
- Coordinate with legal, finance, and project teams for contract execution and approvals.
Procurement Administration
- Support end‑to‑end procurement processes for materials and services.
- Prepare RFQs/RFPs and assist with bid submission tracking and commercial documentation.
- Coordinate technical and commercial evaluations by consolidating inputs from stakeholders.
- Issue purchase orders and follow up with vendors on acknowledgments, delivery schedules, and documentation.
- Maintain supplier records and assist with vendor pre‑qualification documentation.
Coordination & Expediting
- Liaise with suppliers, logistics, and warehouse teams to track delivery status.
- Follow up on documentation such as invoices, packing lists, certificates, and delivery notes.
- Assist in resolving basic procurement and documentation issues.
Reporting & Compliance
- Prepare procurement status reports, trackers, and dashboards.
- Ensure compliance with company procurement procedures, audit requirements, and ethical standards.
- Maintain confidentiality of commercial and contractual information.
- Support audits by providing required procurement and contract documentation.
Qualifications & Experience
Education
- Diploma or Bachelor’s degree in Business Administration, Supply Chain, Commerce, or a related field.
Experience
- Minimum 5 years of experience in contracts or procurement administration within the oil & gas, energy, EPC, or industrial sector.
- Prior experience supporting EPC/EPCM projects is an advantage.
Skills & Competencies
- Strong organizational and documentation skills.
- Basic understanding of procurement and contract workflows.
- Familiarity with purchase orders, contracts, and vendor documentation.
- Proficiency in MS Office (Excel, Word, Outlook).
- Experience with ERP systems (SAP, Oracle, or similar) preferred.
- Good communication and coordination skills.
- Ability to manage multiple tasks and meet deadlines in a project‑based environment.
Preferred Attributes
- Experience in Middle East oil & gas projects.
- Knowledge of company procurement policies and compliance requirements.
- Detail‑oriented, proactive, and professional approach to work.
