Senior Occupancy Planner

Jones Lang LaSalle, Inc. • Full-time • USA-CLIENT Riverwoods-Capital One Riverwoods, United States of America • 6d ago

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

The Senior Occupancy Planner supports workplace strategies on a variety of projects and assignments as part of a planning team that solves occupancy and space issues within workplace program guidelines and metrics. This role involves interacting with the client's internal Corporate Real Estate team and Line of Business partners while working as part of a diverse, integrated team delivering modern workplace solutions including space and occupancy planning, move management, and project management. The successful candidate will build relationships with end user customers to understand their business needs, promote workplace solutions, and resolve workplace issues while serving as the point person for questions about workplace programs, space and occupancy, allocations, and utilization for assigned buildings or business units. This position requires working independently, managing time effectively to meet deadlines, and partnering with move coordination teams to plan strategic migration schedules and tactical moves across existing properties, new properties, and properties targeted for right-sizing or decommissioning.

Your day-to-day tasks will include:

Building relationships with end user customers to understand business needs, promote workplace solutions and concepts, and resolve workplace issues while serving as point person for questions about workplace programs, space allocations, and utilization
Managing space requests and move work orders to ensure timely completion and regulatory compliance while proactively developing space solutions including stacking plans, block plans, allocation plans, and adjacency diagrams
Effectively gathering customer workplace requirements through asking the right questions and active listening to understand underlying business needs, providing options for client decision making through creative and analytical thinking
Developing block plans to convey future use of space and layouts using graphic tools such as AutoCAD, participating in business case development for real estate actions considering business requirements, client programs, time constraints, and projected space demand
Reporting on workplace utilization, building data, organizational data, and occupancy metrics at campus, metro, or regional levels using business intelligence dashboards, CAFM/IWMS, and MS Excel
Managing allocations and data accuracy using CAFM/IWMS databases while ensuring all seat assignments comply with adjacency requirements and delivering timely resolution of non-compliant assignments
Performing physical space audits and walkthroughs as required to ensure success of relocation projects while collaborating with move coordination teams on strategic migration schedules and tactical moves

Physical Demands and Work Environment:

Position may be based in the Southeast but is open to candidates in other locations with regional flexibility
Regular physical space audits and walkthroughs required at various building locations
Work environment includes office settings and on-site building visits to assess space utilization and occupancy
Role requires ability to read and interpret floor plans and conduct site assessments
Position involves collaboration with diverse teams across multiple locations and time zones
May require travel to assigned buildings or business units within the region for site visits and client meetings

Required Qualifications:

Bachelor's degree required
4 or more years of work experience in occupancy or space planning for corporate clients, or interior office planning, office renovations, furniture planning/management, move/project management, or related Facilities function in a corporate real estate setting
Working knowledge of occupancy utilization, workplace strategy, office design principles, and trends such as mobile or collaborative workplace environments
Literacy in reading and interpreting floor plans with ability to develop stacking plans, block plans, and allocation plans
Advanced skills in Microsoft Excel (pivot tables, V-lookup, charts, formulas) and Microsoft PowerPoint (graphics, layouts, story-telling)
Excellent written and verbal communication skills with ability to understand complex ideas and communicate them effectively to others
Strong organizational skills to manage client information and project details with responsiveness and initiative to ensure project commitments are met on time

Preferred Qualifications:

Proficiency in CAFM/IWMS database systems (FMS, Manhattan, Tririga, Archibus, or similar platforms)
Proficiency in graphic tools (Adobe, SketchUp, AutoCAD, or similar software)
Great relationship building skills with a client experience focus
Change management experience
Experience with business intelligence dashboards for workplace analytics and reporting
Background in scenario planning, modern workplace design, densification projects, or restacking initiatives
Familiarity with regulatory compliance requirements related to space planning and occupancy management

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

93,600.00 – 103,600.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Riverwoods, IL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

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