Description
Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
We are seeking a highly organized and detail-oriented professional to join a dynamic executive office environment. This role is integral to the smooth operation of a fast-paced team, providing high-level administrative support to both the executive assistant and the broader executive office. The ideal candidate will bring a proactive mindset, exceptional communication skills, and the ability to manage multiple priorities simultaneously. This position requires someone who thrives in a collaborative setting, demonstrates strong professional judgment, and is committed to delivering outstanding support with discretion and efficiency.
Job Responsibilities:
- Manage complex executive calendars, ensuring accurate scheduling and prioritization of appointments and meetings
- Coordinate travel arrangements for executive staff
- Plan, coordinate, and support meetings and events, including conference room setup and preparation
- Assist with new hire onboarding processes and facility operations
- Provide broad team support, serving as a backup executive assistant on various projects and tasks
- Arrange and manage daily lunch orders for the executive
- Greet and welcome guests in a professional and courteous manner
- Complete special projects and ad hoc requests as assigned
Requirements:
- Minimum of 2 years of administrative experience required
- Minimum of 3 years of calendar management experience required
- Minimum of 3 years of customer service experience required
- Prior experience supporting an executive office or executive assistant preferred
- Background in a technology or corporate environment strongly preferred
- Strong calendar management and scheduling abilities
- Excellent customer service and interpersonal communication skills
- Ability to manage competing priorities in a fast-paced environment
- High level of professionalism, discretion, and attention to detail
- Strong organizational and problem-solving skills
- Ability to work effectively both independently and as part of a team
Additional Details:
- Location: Redmond, WA (Onsite)
- Duration: 7 months
- Pay Range*: $23.50 - $28 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This role is eligible for the following benefits:
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
*We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
