Executive Assistant to the Executive Office

Oracle Corporation • Nashville, TN, United States, US • 1m ago

We are seeking a highly skilled and proactive Executive Assistant to provide top-level administrative and strategic support to executives at Oracle Cloud Infrastructure (OCI). This is a rare opportunity to support senior leaders at Oracle in our Nashville office. This role plays a central part in driving communication, organization, and operational excellence across a high-impact senior office in a fast-paced and impactful environment.

The ideal candidate is a strategic partner who thrives on enabling executive effectiveness, navigating ambiguity, and driving operational excellence across the executive office.

Internal Responsibilities

Executive Support & Communications

Manage complex, high-volume executive calendars, priorities, and communications with accuracy and confidentiality
Anticipate scheduling conflicts and proactively optimize time alignment with shifting business priorities
Coordinate internal and external meetings, including preparation of materials and briefings
Track key initiatives and ensure follow-through on action items and deliverables

Program, Event, and Travel Coordination

Support planning and execution of team meetings, leadership offsites, and organizational events
Assist with coordination of internal communications and content for leadership engagements
Manage complex domestic and international travel, expenses, and logistics often aligned to customer meetings, data center visits, and strategic events

Stakeholder & Relationship Management

Collaborate across teams to gather information and support alignment on key priorities
Build strong working relationships with partners across the organization
Partner with other Executive Assistants to share best practices and ensure seamless support across leadership

Qualifications & Skills

5+ years of experience supporting senior executives in a fast-paced environment; experience supporting multiple leaders preferred
Strong organizational and time management skills, with the ability to manage competing priorities effectively
Excellent written and verbal communication skills, with the ability to synthesize information clearly
High level of discretion and professionalism in handling confidential information
Proven ability to operate proactively, anticipate needs, and adapt to changing priorities
Experience coordinating meetings and initiatives across teams
Proficiency with standard business tools (e.g., Microsoft Office, Google Workspace, calendar management systems)

External Responsibilities

Executive Support & Communications

Manage complex, high-volume executive calendars, priorities, and communications with accuracy and confidentiality
Anticipate scheduling conflicts and proactively optimize time alignment with shifting business priorities
Coordinate internal and external meetings, including preparation of materials and briefings
Track key initiatives and ensure follow-through on action items and deliverables

Program, Event, and Travel Coordination

Support planning and execution of team meetings, leadership offsites, and organizational events
Assist with coordination of internal communications and content for leadership engagements
Manage complex domestic and international travel, expenses, and logistics often aligned to customer meetings, data center visits, and strategic events

Stakeholder & Relationship Management

Collaborate across teams to gather information and support alignment on key priorities
Build strong working relationships with partners across the organization
Partner with other Executive Assistants to share best practices and ensure seamless support across leadership

Qualifications & Skills

5+ years of experience supporting senior executives in a fast-paced environment; experience supporting multiple leaders preferred
Strong organizational and time management skills, with the ability to manage competing priorities effectively
Excellent written and verbal communication skills, with the ability to synthesize information clearly
High level of discretion and professionalism in handling confidential information
Proven ability to operate proactively, anticipate needs, and adapt to changing priorities
Experience coordinating meetings and initiatives across teams
Proficiency with standard business tools (e.g., Microsoft Office, Google Workspace, calendar management systems)