We are seeking a detail‑oriented Billing Coordinator to join our Sarnia operation. This role plays a critical part in ensuring accurate billing for rental equipment and field services in a small, collaborative office environment.
This is not a high‑volume call center role. This position is primarily focused on invoicing, tracking rental assets, and maintaining billing accuracy.
What You’ll Do
- Prepare and process customer invoices for rental equipment and field services
- Track rental equipment status (on‑rent, off‑rent, repairs, cleaning)
- Ensure accurate billing for:
- Rental duration
- Repairs and maintenance
- Cleaning charges
- Field services labor
- Investigate and resolve billing discrepancies
- Maintain inventory and rental tracking records
- Support sales with quote preparation
- Collaborate with operations, sales, and management
- Assist with occasional administrative or office projects as needed
What We’re Looking For
- Strong computer skills, especially Excel
- High attention to detail and accuracy
- Prior billing, invoicing, or administrative experience preferred
- Ability to learn and understand different types of rental equipment
- Comfortable working independently in a small office environment
- Strong organizational and problem‑solving skills
Work Environment & Schedule
- On‑site position in Sarnia, ON
- Monday–Friday, 40 hours per week
- Typical schedule: 8:00am–4:30pm (flexible)
- Occasional overtime may occur during month‑end billing
Compensation
- Competitive hourly rate
- Higher rates may be considered based on experience
Why This Role
- Stable, full‑time position
- Small, close‑knit office environment
- Clear expectations and hands‑on training
- Opportunity to build deep knowledge of rental operations and billing
