Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This is an exciting opportunity to join a dynamic and fast-paced global sales organization focused on digital advertising. The ideal candidate will provide high-level administrative support to leadership, serving as a critical operational backbone for a team that operates on an international scale. This role demands a proactive, detail-oriented professional who thrives in a complex environment, can manage competing priorities with ease, and brings a collaborative spirit to every interaction. From managing intricate executive schedules and coordinating international travel to tracking budgets and facilitating cross-organizational communication, this position offers a rich and varied workload that goes well beyond traditional administrative support.
Job Responsibilities
- Manage complex calendars and scheduling for multiple levels of leadership, adapting to shifting priorities and time zone considerations
- Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense processing
- Handle ad hoc requests on behalf of leadership, including gathering information, preparing updates, and following up with stakeholders
- Support budget tracking and financial operations, including monitoring expenditures and assisting with department financial reporting
- Coordinate meetings, events, and cross-organizational collaboration efforts across multiple teams and time zones
- Manage procurement of goods and services, including office supplies, equipment, and vendor relationships
- Serve as a primary point of contact for the department, managing communications and facilitating information flow
- Provide general office and operational support, ensuring smooth day-to-day functioning of the team
- Complete special projects and assignments as directed by leadership
Requirements
- Minimum 2 years of experience in executive or administrative support roles with a focus on calendar and operations management
- Minimum 2 years of experience in cross-functional operations and stakeholder coordination
- Minimum 2 years of experience supporting budget and financial management activities
- Prior experience supporting sales teams or working within an advertising or media organization is strongly preferred
- Experience providing international travel support is a plus
- Strong executive calendar and schedule management capabilities, with the ability to handle high complexity and volume
- Experience supporting sales organizations and familiarity with advertising or media environments preferred
- Demonstrated ability to coordinate international travel logistics efficiently and accurately
- Proficiency in budget tracking and basic financial management
- Strong cross-functional collaboration and stakeholder coordination skills
- Excellent written and verbal communication skills with a professional and polished demeanor
- High degree of discretion, confidentiality, and sound judgment
- Ability to manage multiple priorities simultaneously in a fast-paced, remote work environment
- Program or project management experience is a plus
Additional Details
- Location: Remote
- Duration: 13 months
- Pay Range*: $23 - $23 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
