Special Activities Coordinator

City of San Antonio • Full-time • San Antonio, TX, US • 2w ago

Job Summary

Under general direction, is responsible for planning major and general activities that involve identifying and attracting the interest and commitment of local and out-of-town groups to Mission Marquee Plaza and the World Heritage Center, including Farmers and Artisans Markets, movie screenings, cultural events, and the World Heritage Festival. May exercise functional supervision over assigned staff.

Work Location
3106 Roosevelt Ave., San Antonio, TX 78214

Work Hours

8:30 a.m. - 5:30 p.m., Tuesday - Saturday; Will require attendance and support on evenings and other days for programs and events throughout the year.

Essential Job Functions

Identifies and maintains files on organizations with potential for utilization of City facilities.
Establishes and maintains contact with representatives of local civic groups and organizations to create and maintain their interest in special activities.
May prepare and give presentations to individuals and groups, which illustrate the desirability of City facilities for holding large special events.
Establishes and maintains the administrative procedures and files to accomplish and maintain records of scheduled and projected activities.
Develops cultural programs for utilization of City facilities for varied revenue producing activities in space available.
Represents the City in supervision of special activities.
Works with department staff to develop media contacts, draft and distribute news releases, and prepare reports after each event.
Performs related duties and fulfills responsibilities as required.

Job Requirements

Bachelor's Degree from an accredited college or university.

Preferred Qualifications

2–3 years of direct experience in special events coordination, including vendor and volunteer management and large-scale public programming.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with using Smartsheet or similar data tracking software.
Experience with event marketing and community engagement with diverse communities.
Exceptional interpersonal skills for public speaking and high-volume correspondence.
Proven ability to track attendance data, manage multiple budgets, and file complex documentation digitally.
Ability to work weekends and evenings to support on-site event schedules.
Bilingual Spanish & English.

Applicant Information

Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

Knowledge of basic management skills in organizing various events.
Knowledge of basic principles, practices, and techniques of public relations.
Knowledge of all types of media utilization for publicizing events.
Knowledge of techniques and methods used in developing employee training programs.
Knowledge of supervision principles, practices, and techniques.
Skill in utilizing a personal computer and associated software programs.
Ability to plan, coordinate and implement various types of events and activities.
Ability to project needs of events in order to secure all the appropriate staff.
Ability to communicate clearly and effectively.
Ability to establish and maintain effective working relationships with co-workers, supervisors, and the general public.
Ability to perform all the physical requirements of the position, with or without accommodations.
Working conditions are primarily inside an office environment.