About The Role
Join CBRE as a Facilities Coordinator and help keep adynamic workplace running at its best!
This position will be based on-site with one of our Financial and ProfessionalServices clients in Poway, supporting a primarily office-based facilityspanning approximately 270,000 square feet. The role will also provide workorder management support for four additional sites across the western region.
You will work closely with Facilities Managers, clients,vendors, maintenance engineers and contractors to ensure operations runsmoothly and efficiently across all locations.
As part of our Facilities Management team, you’ll support daily operationswhile helping create safe, functional, and welcoming environments - making adirect, positive impact on the client experience and the success of theportfolio.
What You’ll Do
- Regularly monitor the status of open work orders to ensure their timely completion and closure.
- Dispatch work orders to technicians and vendors.
- Generate purchase orders within designated software programs.
- Assist with processing incoming vendor invoices, ensuring accuracy.
- Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
- Acknowledge and address all client inquiries related to the site, responding promptly to client inquiries and concerns.
- Review work orders, proposals, department files, and other paperwork submitted by vendors.
- Conduct site walkthroughs to identify and address site issues.
- Follow instructions, short correspondence, and memos and ask clarifying questions.
- Respond to common inquiries or complaints from clients, co-workers, and supervisors.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks are described in detail.
- Deliver own output by following defined procedures and processes under close supervision and guidance.
What You’ll Need
- High School Diploma or GED with 2 years of job-related experience.
- Some exposure to finance-related tasks preferred, including purchase order creation, invoice processing and budget oversight.
- Proven customer service experience and a professional, responsive, and solutions-oriented approach.
- Highly organized with strong attention to detail and the ability to follow established work routines and standards.
- Self-sufficient and able to work independently; resourceful and proactive in seeking clarification when needed.
- Clear and effective communication skills for exchanging straightforward information with internal and external partners.
- Ability to conduct routine facility walkthroughs to assess conditions, identify issues, and standards are maintained.
- Working knowledge of Microsoft Office Suite, to include Word, Excel, Outlook and PowerPoint. Experience using a CMMS preferred.
- Must possess strong attention to detail.
- Ability to follow basic work routines and standards in the application of work..
- Demonstrated customer service abilities are required.
- Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
- Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Why CBRE?
- Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
- Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
- Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.
California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $26.44 hourly and the maximum salary for the Facilities Coordinator is $28.55 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
