Job Summary
The Accounts Payables Associate will record invoices in Costpoint/internal database, perform data entry tasks, and provide scanning, filing and administrative support to the Accounts Payable department.
Principal Accountabilities
- Provide a variety of administrative and data entry services for the Accounts Payable department.
- Record invoices in Costpoint/internal database and perform data uploads for assigned wires.
- Coordinate with sites and project accounting groups to resolve queries that may arise during invoice recording.
- Review wires/invoices and allied tasks, as per daily planning.
- Assist with improving AP processes in all areas of assigned responsibilities and timely report any issues.
- Provide document management support to the department as required.
- Assist other team members as required.
- Perform any other relevant duties as assigned to the position by senior management.
Reporting Relationships
Title of Direct Report(s): No direct reports
Title of Supervisor: Varies by assignment
Knowledge & Skills
- Basic understanding of accounts payable functions, preferably in contracting environment.
- Experience in handling accounts payable in enterprise resource planning (ERP) environment.
- Demonstrated ability to record/upload supplier invoices with great speed and accuracy.
- Extensive skill with using spreadsheet and data base applications.
- Good interpersonal and communication skills with the ability to communicate effectively with all levels throughout the organization
- Ability to organize and prioritize multiple work assignments and work well under pressure
Experience & Education
- Two (2) years of experience in accounting, preferably in handling accounts payable of large organization.
- High school degree or equivalent required. Associate’s degree in accounting preferred.
