Executive Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
Are you an organized, detail-oriented professional with a passion for keeping teams running smoothly? This role offers an exciting opportunity to support a dynamic supply chain team responsible for delivering networking equipment to data centers and managing the onboarding of new hardware products and programs. In this position, you will serve as a critical operational backbone for the team, managing communications, enabling the rhythm of business, and ensuring key initiatives stay on track. From coordinating high-visibility team engagements and all-hands meetings to maintaining org charts and driving action items to completion, your contributions will directly support the efficiency and effectiveness of a fast-paced, high-impact team. This is a hybrid role requiring three days onsite per week, with a Monday through Friday schedule of 40 hours and a strong potential for extension up to 18 months.
Job Responsibilities
- Assist with business operations of the team, including calendaring support, tracking action items, and maintaining organizational charts
- Enable rhythm of business processes and team communications
- Schedule and facilitate team meetings, including preparing agendas and coordinating logistics
- Coordinate all-hands events and other team engagements
- Review and manage incoming memos, submissions, and reports to determine significance and plan distribution
- Support ad hoc project needs as they arise across the team
- Supervise general office duties such as ordering supplies and maintaining records management systems
- Review and process invoices, reports, and other key documents
- Coordinate travel arrangements and meeting logistics for team members
Requirements
- 5 to 8 or more years of experience in a business operations or executive administrative support role
- Previous experience supporting executives in a professional environment
- Demonstrated experience pulling and managing reports and tracking operational data
- Prior experience in a business operations capacity within a large technology or enterprise organization is strongly preferred
- Strong verbal and written communication skills with the ability to manage multiple priorities simultaneously
- Exceptional organizational skills with the ability to maintain confidentiality of sensitive information
- Demonstrated ability to work independently and manage time effectively
- Strong analytical skills, including experience pulling reports and tracking data such as travel, expenses, and team morale
- Project management capabilities with the ability to drive agendas and move initiatives forward
- Strong interpersonal and customer service skills
- Proven ability to coordinate events and large team engagements such as all-hands meetings
- Proficiency in Microsoft Office tools including Word, Excel, and PowerPoint
Additional Details
- Location: Redmond, WA (Hybrid: 3 days on site)
- Duration: 6 months
- Pay Range*: $45.50 - $51.50 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
