We are seeking an exceptional Executive Assistant to support a Senior Vice President within Oracle Cloud Infrastructure (OCI), leading a critical function in a fast-scaling, high-impact business.
This role provides comprehensive administrative and organizational support and must operate at a high level of efficiency, autonomy, and trust. You will have frequent executive-level engagement and collaborate closely with the Chief of Staff to drive operational excellence and bring structure to a fast-paced, ambiguous environment. Success requires sound judgment, strong business intuition, and the ability to anticipate and adapt in real time.
Our Executive Assistants are integral to meeting our organizational and operational goals and contribute greatly to the success of the executives they support. We’re looking for a high-judgment operator who is excited to go beyond traditional executive support—owning time strategy, driving operational rigor, and partnering closely with the Chief of Staff on high-impact initiatives. Calendar management involves a clear understanding of executive priorities, key stakeholders, and current priorities to ensure time is allocated appropriately. Operationally, the Executive Assistant solves problems beyond meeting conflicts and supports administrative tasks and business critical functions like onboarding and event planning.
This role requires maturity, discernment, business acumen, and excellent follow-through. It is best suited for someone who operates independently, navigates senior stakeholders with confidence, and brings structure to a high-velocity environment.
Internal Responsibilities
- Exercise strong judgment in managing competing priorities, access, and escalations
- Own and optimize a complex, high-volume calendar in a dynamic environment with frequent pivots
- Drive strategic time allocation, including proactive identification of misalignment with priorities
- Conduct time analysis and provide recommendations to improve executive effectiveness
- Collaborate closely with the Chief of Staff on key initiatives, including executive onboarding, leadership offsites, and organizational effectiveness efforts
- Support and, in some cases, independently drive projects that improve operating cadence
- Interface regularly with senior executives across OCI and Oracle, maintaining strong relationships and credibility
- Manage complex domestic and international travel, often under tight timelines and shifting priorities
- Plan and execute leadership offsites, executive visits, and large-scale internal events
- Handle sensitive business and organizational matters with the highest level of discretion
- Navigate ambiguity and incomplete information with confidence and sound decision-making
Qualifications:
- 6+ years supporting senior executives (VP/SVP/C-level), ideally in a high-growth or technology environment
- Experience operating in fast-paced, ambiguous environments with frequent change and reprioritization
- Demonstrated ability to partner with Chiefs of Staff or senior operators on cross-functional initiatives
- Strong business acumen and ability to connect day-to-day activities to broader organizational priorities
- Exceptional organizational, problem-solving, and prioritization skills
Key Competencies:
- Judgment: Makes sound decisions independently in high-stakes, ambiguous situations
- Proactivity: Anticipates needs and acts ahead of issues
- Executive Presence: Builds trust and credibility with senior leadership
- Operational Agility: Thrives in fast-paced, dynamic environments
- Structured Thinking: Brings clarity and organization to complex problems
- Influence Without Authority: Drives alignment across senior stakeholders
External Responsibilities
- Exercise strong judgment in managing competing priorities, access, and escalations
- Own and optimize a complex, high-volume calendar in a dynamic environment with frequent pivots
- Drive strategic time allocation, including proactive identification of misalignment with priorities
- Conduct time analysis and provide recommendations to improve executive effectiveness
- Collaborate closely with the Chief of Staff on key initiatives, including executive onboarding, leadership offsites, and organizational effectiveness efforts
- Support and, in some cases, independently drive projects that improve operating cadence
- Interface regularly with senior executives across OCI and Oracle, maintaining strong relationships and credibility
- Manage complex domestic and international travel, often under tight timelines and shifting priorities
- Plan and execute leadership offsites, executive visits, and large-scale internal events
- Handle sensitive business and organizational matters with the highest level of discretion
- Navigate ambiguity and incomplete information with confidence and sound decision-making
Qualifications:
- 6+ years supporting senior executives (VP/SVP/C-level), ideally in a high-growth or technology environment
- Experience operating in fast-paced, ambiguous environments with frequent change and reprioritization
- Demonstrated ability to partner with Chiefs of Staff or senior operators on cross-functional initiatives
- Strong business acumen and ability to connect day-to-day activities to broader organizational priorities
- Exceptional organizational, problem-solving, and prioritization skills
Key Competencies:
- Judgment: Makes sound decisions independently in high-stakes, ambiguous situations
- Proactivity: Anticipates needs and acts ahead of issues
- Executive Presence: Builds trust and credibility with senior leadership
- Operational Agility: Thrives in fast-paced, dynamic environments
- Structured Thinking: Brings clarity and organization to complex problems
- Influence Without Authority: Drives alignment across senior stakeholders
