Note: This position is open exclusively to candidates currently enrolled in the Hiring Our Heroes Fellows Program. Applications from individuals not participating in the program will not be considered.
About this role
The Facilities Coordinator supports day-to-day facilities operations for a multi-site account for a private financial company, partnering closely with a small onsite team and the client. This role is ideal for someone who is detail-oriented, dependable, and eager to learn, with strong follow-through and a customer-service mindset.
This position offers strong development opportunities and career path on the account, including potential progression into an Operations Manager role.
- Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. (after-hours support may be required)
- Work arrangement: Onsite 5 days a week
- Location: 731 Lexington Ave NY, NY
- Current Team: Senior Manager, Consultant
- Background check: Background check with drug test
Typical working day and what you’ll do
- Process requisitions through purchase orders; support purchase order tracking and issue resolution.
- Manage vendor invoices and support accounts payable processing, including verifying coding, allocations, and required documentation.
- Assist manager with capital facilities and operating expense budgets, support tracking and reporting against budgets.
- Coordinate with vendors and trade partners on day-to-day activities and maintenance.
- Support CMMS (computerized maintenance management system) administration, including reviewing open work orders and preventive maintenance schedules.
- follow up on next steps, and help maintain compliance with performance metrics (e.g., response time, completion time, completion rates).
- Maintain quality of dashboards and facilities data; create progress status reports and recommend process improvements.
- Prepare clear, Executive Level ready presentations (PowerPoint) and updates for Senior Leadership.
- Help develop and maintain work procedures and schedules; support staff with understanding and applying policies and processes.
Must-have skills: Ambitious and energetic, strong attention to detail, reliable follow-through, commitment to high-quality work, professionalism and consistency. Excel Skills (Pivot Tables, Vlookup)
Nice-to-have: CMMS experience; Salesforce; Smartsheet; Power BI; Tableau.
Experience/Education: Open.
Software: Proficiency with Microsoft Office; ability to learn new systems quickly.
