Program Coordinator (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This is a dynamic and high-impact operational role embedded within a global affairs organization, supporting government relations, cybersecurity partnerships, and global policy operations at a strategic level. The position offers a unique opportunity to serve as a central operational hub, driving financial administration, project management, and cross-functional coordination across a fast-paced, globally dispersed team. The ideal candidate brings a strong execution mindset, exceptional attention to detail, and the ability to manage complex, multi-stakeholder initiatives with confidence and professionalism. From managing procurement workflows and vendor relationships to leading AI-focused transformation workstreams and maintaining governance infrastructure, this role is integral to the operational excellence of a high-visibility leadership organization.
Job Responsibilities
- Manage end-to-end purchase order and statement of work processes, including vendor onboarding, approvals, tracking, and reconciliation
- Coordinate with finance and procurement teams to ensure policy compliance across all financial activities
- Track budgets, spend, and forecasts across multiple projects and vendors, ensuring timely invoicing, accruals, cost tracking, and reporting
- Provide financial reporting support for leadership, including budget status updates, variance analysis, and reallocation recommendations
- Drive day-to-day project management of AI-focused initiatives, including Copilot and AI Accelerator programs and agent portfolio workstreams
- Maintain integrated project plans, milestones, risks, and dependencies across multiple concurrent workstreams
- Surface risks and blockers proactively and ensure follow-through on key actions and deliverables
- Support intake, prioritization, and tracking of projects within the AI and innovation pipeline
- Develop and maintain reporting dashboards and executive-ready status updates for leadership
- Act as a central coordination point across headquarters, regional teams, and external vendors
- Structure and facilitate key operational rhythms including status meetings, working groups, and check-ins
- Maintain a single source of truth for plans, trackers, and key materials, including SharePoint-based information infrastructure
- Support governance processes including documentation, approvals, and reporting standards
- Coordinate work across multiple external vendors in consulting, communications, events, and AI partnerships
- Manage delivery quality, timelines, and outputs across supplier engagements
- Act as liaison between internal stakeholders and vendor teams throughout the engagement lifecycle
- Build and maintain dashboards and trackers covering project status, financial data, and resource allocation
- Drive continuous improvement in financial workflows, project tracking, and reporting processes
- Support implementation of new tools including AI-enabled tracking, dashboards, and automation solutions
Requirements
- 8 to 10 or more years of experience in project or program management, operations, or program management office roles
- 5 or more years of experience supporting finance and procurement processes including purchase orders, statements of work, and vendor management
- Demonstrated experience managing complex, multi-stakeholder programs or initiatives with clear governance and tracking
- Experience working in or supporting senior leadership environments with a high degree of professionalism
- Experience supporting AI, innovation, or digital transformation workstreams is strongly preferred
- Bachelor's degree in Business Administration, Operations Management, Finance, or a related field
- Strong operational and execution mindset with the ability to drive initiatives forward independently
- Deep experience with financial administration, procurement, and budget tracking processes
- Excellent project management discipline including planning, tracking, and risk management
- Strong stakeholder management capabilities across regions, functions, and seniority levels
- High attention to detail with the ability to operate at pace and navigate ambiguity
- Data-driven and analytical approach with comfort building and maintaining dashboards
- Clear and concise written and verbal communication skills
- Familiarity with productivity and collaboration tools including spreadsheet applications, data visualization platforms, team communication tools, document management systems, and project planning applications
- Experience with innovation, AI, or transformation programs is a strong plus
- Experience with internal communications or content creation such as newsletters or video production is a plus
Additional Details
- Location: New York, NY (Onsite)
- Duration: 12 months
- Pay Range*: $34.50 - $39 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
