About The Role
Join CBRE as a Facilities Coordinator and play a key rolein supporting one of our high-profile clients in the technology sector.
In this onsite position at the client's 2.1million-square-foot campus in Menlo Park, you will support approximately177,000 square feet of office space, as well as select exterior assets andcommon areas, including pedestrian bridges. Working closely with FacilitiesManagers, clients, vendors, and contractors, you will help ensure day-to-dayfacility operations are executed efficiently and deliver an exceptionalworkplace experience.
As part of CBRE's Facilities Management team, you'll serveas an important partner in maintaining safe, functional, and well-maintainedenvironments. This is a highly visible role that offers the opportunity to makea direct impact on facility performance, client satisfaction, and the successof a world-class campus.
What You’ll Do
- Monitorand manage open work orders to ensure timely completion, accuratedocumentation, and closure in accordance with established service levels.
- Dispatchwork orders and coordinate service requests with technicians and vendors tosupport efficient facility operations.
- Createand manage purchase orders within designated systems to support maintenanceactivities, services, and operational needs.
- Review,validate, and process vendor invoices, ensuring accuracy, proper documentation,and timely payment.
- Collaboratewith landlords, tenants, and service providers to ensure compliance withestablished procedures, policies, reporting requirements, and serviceexpectations.
- Serveas a point of contact for site-related inquiries, responding promptly andprofessionally to client requests, concerns, and service needs.
- Reviewwork orders, proposals, vendor documentation, and department records to ensurecompleteness, accuracy, and alignment with operational requirements.
- Conductroutine site walkthroughs to identify facility-related issues, monitor servicequality, and support corrective actions as needed.
- Followestablished procedures, written instructions, and communications whileproactively seeking clarification when necessary to ensure successful outcomes.
- Respondeffectively to routine inquiries and concerns from clients, vendors, teammembers, and leadership.
- Utilizeestablished processes and guidelines to resolve routine operational issueswhile exercising sound judgment and attention to detail.
- Contributeto team success by consistently delivering high-quality work within clearlydefined responsibilities, processes, and performance expectations.
- Execute assigned tasks and administrativefunctions accurately and efficiently while working under the guidance offacility management leadership.
What You’ll Need
- High School Diploma or GED, plus 2 or more years of professional related experience.
- Experience supporting administrative or operational processes, with exposure to finance-related activities such as purchase order creation, invoice processing, and vendor coordination preferred.
- Proven customer service experience, with a professional, responsive, and solutions-oriented approach to supporting clients and stakeholders.
- Strong organizational skills with exceptional attention to detail and the ability to effectively manage multiple priorities in a fast-paced environment.
- Demonstrated ability to work independently, take initiative, and proactively seek clarification or guidance when needed.
- Effective verbal and written communication skills, with the ability to interact professionally with internal teams, vendors, landlords, tenants, and clients.
- Ability to conduct routine facility walkthroughs to assess site conditions, identify concerns, and help ensure facility standards are maintained.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Experience with a Computerized Maintenance Management System (CMMS) is preferred.
- Strong attention to detail and commitment to delivering accurate, high-quality work.
- Ability to follow established procedures, policies, and work standards while exercising sound judgment in day-to-day activities.
- Demonstrated customer service and relationship-building skills, with a focus on responsiveness, professionalism, and follow-through.
- Basic math and analytical skills, including the ability to perform calculations involving percentages, discounts, markups, and other routine business metrics.
- Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Why CBRE?
On-site Perks: Complimentary breakfast, lunch and dinner.
Competitive Benefits: CBRE offers a comprehensive benefitspackage including medical, dental, and vision insurance, life insurance,disability coverage, and a 401(k) plan starting the first day of the monthfollowing your start date.
Professional Development: We are committed to investing inemployee growth and development through training programs, certifications, andmentorship opportunities.
Career Advancement: As a global leader in commercial real estateservices, CBRE provides strong opportunities for career progression andadvancement.
California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $35.00 hourly and the maximum salary for the Facilities Coordinator position is $37.50 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
