About The Role
The Facilities Coordinator supports day-to-day facilities operations for a multi-site account for a private financial company, partnering closely with a small onsite team and the client. This role is ideal for someone who is detail-oriented, dependable, and eager to learn, with strong follow-through and a customer-service mindset.
This position offers strong development opportunities and career path on the account, including potential progression into an Operations Manager role.
Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. (after-hours support may be required)
Work arrangement: Onsite 5 days a week
Location: 731 Lexington Ave NY, NY
Current Team: Senior Manager, Consultant
What You'll Do
- Process requisitions through purchase orders; support purchase order tracking and issue resolution.
- Manage vendor invoices and support accounts payable processing, including verifying coding, allocations, and required documentation.
- Assist manager with capital facilities and operating expense budgets, support tracking and reporting against budgets.
- Coordinate with vendors and trade partners on day-to-day activities and maintenance.
- Support CMMS (computerized maintenance management system) administration, including reviewing open work orders and preventive maintenance schedules.
- Follow up on next steps, and help maintain compliance with performance metrics (e.g., response time, completion time, completion rates).
- Maintain quality of dashboards and facilities data; create progress status reports and recommend process improvements.
- Prepare clear, Executive Level ready presentations (PowerPoint) and updates for Senior Leadership.
- Help develop and maintain work procedures and schedules; support staff with understanding and applying policies and processes.
What You'll Need
- Operations focused.
- A doer who knows how to prioritize while looking for opportunities to be more efficient.
- Basic math skills.
- Ambitious and energetic, strong attention to detail, reliable follow-through, commitment to high-quality work, professionalism and consistency.
- Growth mindset.
- Excel Skills (Pivot Tables, Vlookup) - preferred
- CMMS experience - Salesforce; Smartsheet; Power BI; Tableau; Coupa, preferred
- Software: Proficiency with Microsoft Office; ability to learn new systems quickly.
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Facilities Coordinator position is $60,000 annually and the maximum salary for the Facilities Coordinator position is $75,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
