Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary
This is an exciting opportunity to provide high-level administrative support within a fast-paced, technically sophisticated organization focused on Azure cloud services, AI adoption, cloud analytics, and global data center operations. The ideal candidate will serve as a critical operational partner to senior engineering leaders and teams, ensuring seamless day-to-day functions across a dynamic and collaborative environment. This role demands a proactive, detail-oriented professional with strong interpersonal skills, executive presence, and a customer-service mindset who thrives under pressure and contributes positively to team culture. The position operates in a hybrid capacity, requiring three days onsite per week, and offers the opportunity to work alongside some of the most innovative engineering minds in the industry.
Job Responsibilities
- Manage complex calendaring and scheduling for engineering leaders and senior stakeholders, including CVP-level leadership
- Coordinate meetings, events, and day-to-day operational support across a highly technical organization
- Plan and execute team morale events while managing large morale budgets and tracking related expenses
- Coordinate onboarding activities for new hires, including employee setup and training follow-up reminders
- Support travel coordination, executive expense processing, and partnership with executive travel teams
- Assist with headcount tracking, people movement coordination, and PCN management activities
- Manage procurement of goods and services including computer equipment, office supplies, and vendor relationships
- Serve as a primary department or group contact and provide general office support
- Build and maintain strong cross-functional partnerships to support a positive and collaborative team culture
- Complete special projects as assigned by leadership
Requirements
- 2 to 4 years of administrative or executive support experience in a corporate environment
- Experience supporting senior leaders, engineering teams, or executive-level stakeholders
- Demonstrated experience coordinating onboarding activities, training follow-ups, and new hire setup
- Background in morale event planning, budget tracking, and expense management
- Prior experience in a fast-paced, technically focused organization is strongly preferred
- Strong calendar management and scheduling skills with the ability to prioritize competing deadlines
- Experience coordinating team morale events and managing associated budgets
- Proficiency in ordering and managing office supplies and equipment procurement
- Familiarity with travel coordination and executive expense management processes
- Ability to support headcount management, people movement tracking, and space or seating coordination
- Demonstrated professionalism, executive presence, and ability to engage effectively with senior leadership
- Strong interpersonal and customer-service skills with a positive, team-oriented attitude
- Excellent attention to detail, organizational skills, and ability to multitask in a fast-paced environment
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information
- Strong written and verbal communication skills
Additional Details
- Location: Redmond, WA (Hybrid: 3 days onsite)
- Duration: 13 months
- Pay Range*: $27.50 - $31 per hour
- Weekly Schedule: 40 hours
- Job Status: Non-Exempt
- Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This Role Is Eligible For The Following Benefits
- Medical, dental & vision
- Hospital plans
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
- Company paid short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Employee Assistance Program
- Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email accommodation@allegisglobalsolutions.com. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
- We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
