Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member. Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.
General tasking for Emerging Sensors team:
- Proactively manage director’s calendars.
- Make travel arrangements, anticipate needs, troubleshoot, and manage complex travel itineraries and complete expense reports (manage compliance and charging requirements)
- Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
- Support and interface with customer(s) including customer visits and meetings, setup of meetings (including refreshments as necessary), and coordination of visit requests with Lockheed Martin Security.
- Manage conference room (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
- Order and maintain office supply inventory, organize shipments, mail, etc. in support of the Executive team and Syracuse HR/Labor Team.
- Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
- Coordinate logistical details for classified meetings, ensuring all security requirements are met.
This position will also provide support to the local Syracuse HR/Labor and Ethics Team. Tasks include, but not limited to:
Support general HR needs and partner with HR Site Lead
Maintain the Legal Boards around the site
Check the HR mailbox and distribute as necessary (e.g. Wage Garnishments, Worker’s Comp Claims, etc.)
Possibly assist with occasional travel arrangements and HR expense reports
Monitor Hotelling offices and Conference room reservations
Assist with Intern Program, Recruiting, Employee Morale, and New Employee Events, and other HR/Labor/Ethics events needs
Arrange HR/Labor Team meeting cadence and other random meetings
Note: The role is at the Syracuse facility. On-site support at the facility is required 3+ days per week. May occasionally need to assist outside normal office hours.
