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Job Title - MIS Executive - Facilities Management Operations
Location – Pune
Position Summary
We are seeking a detail-oriented and analytical MIS Executive with experience in Facilities Management operations. The role involves managing the complete Purchase Requisition (PR) and Purchase Order (PO) process, vendor coordination, GRN management, invoice documentation, portal updates, reporting, and management dashboards. The candidate must have hands-on experience in SAP Ariba or similar procurement platforms and possess strong MIS, reporting, and analytical skills.
Key Responsibilities
Procurement & PO Management
- Manage end-to-end Purchase Requisition (PR) and Purchase Order (PO) processes.
- Create, track, monitor, and close POs through Ariba or equivalent procurement systems.
- Ensure timely processing of PRs and adherence to procurement timelines.
- Coordinate with internal stakeholders for approvals and PO releases.
- Monitor PO utilization and maintain procurement trackers.
Vendor Coordination
- Coordinate with vendors regarding PO issuance, deliveries, invoices, and payment status.
- Follow up with vendors for timely submission of documents and compliance requirements.
- Resolve vendor queries related to procurement and payment processing.
- Maintain strong vendor relationships to ensure uninterrupted service delivery.
GRN & Invoice Management
- Ensure timely generation and closure of Goods Receipt Notes (GRNs).
- Verify supporting documents before GRN processing.
- Coordinate with site teams for service confirmations and receipt validations.
- Track pending GRNs and invoices and ensure closure within stipulated timelines.
- Reconcile PO, GRN, Invoice, and Work Completion Certificate (WCC) documentation.
Documentation & Compliance
- Maintain complete documentation related to:
- Purchase Requisitions (PRs)
- Purchase Orders (POs)
- Goods Receipt Notes (GRNs)
- Invoices
- Work Completion Certificates (WCCs)
- Vendor agreements and supporting records
- Ensure proper filing and record maintenance for audits and compliance reviews.
- Maintain updated records on client and company portals.
MIS & Reporting
- Prepare and publish Daily, Weekly, Fortnightly, and Monthly MIS reports.
- Develop dashboards and trackers for procurement, spend management, and vendor performance.
- Generate reports from SAP Ariba, client portals, and Excel-based databases.
- Analyze procurement and operational data and provide insights to management.
- Monitor KPI performance and highlight deviations for corrective action.
Data Analytics & Management Reviews
- Perform data analysis to identify trends, exceptions, and process improvement opportunities.
- Create management presentations and review decks.
- Present operational and financial data during management review meetings.
- Support leadership with accurate reporting and decision-making insights.
Stakeholder Management
- Coordinate closely with site teams, facility managers, procurement teams, finance teams, and client stakeholders.
- Ensure timely communication and resolution of operational issues.
- Support business reviews, audits, and client meetings with required data and documentation.
- Good knowledge of procurement and invoice management processes.
- Experience in handling GRN and documentation management.
- Familiarity with ERP systems like SAP, Oracle, Coupa, or similar platforms.
Educational Qualification
- Bachelor's Degree in Commerce (B.Com) preferred.
- Additional certification in MIS, Data Analytics, Procurement, or Supply Chain Management will be an added advantage.
Experience
- 3+ years of experience managing MIS in Facilities Management,
- Proven experience in PR-PO processing, GRN management, vendor management, and MIS reporting.
Location:
On-site –Pune, MH
Scheduled Weekly Hours:
48
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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