Contracts Coordinator

Dover Corporation • employee • Salisbury, MD, USA • 1d ago

POSITION OVERVIEW:

The primary function of this role is to ensure data entry for MPG Contracts is accurate and complete. This role allows for creating, managing, and enforcing contracts, agreements, and regulations between customers and MPG. While ensuring all parties involved comply with legal requirements and contractual obligations.

Essential Duties and Responsibilities:

Contract Coordinator Functions – Level 1

Create Quote Headers in CRM System.
Visual Compliance Screening.
Order Entry in All ERP Systems for MPG.
Customer Portal Management – Specific to Customer Quotation Download for Creation of Quote and Downloading and Accepting Purchase Orders.
Data Management.
Order Documentation – Order Confirmations.
Return Material Authorizations
Repair Orders.
Support Contract Administrator and Contract Specialist with Data Entry Requirements.
New Customer Set Up.
Invoices – Sending and Uploading as Required.
Contract Review Weekly Meetings.
End of Month Support Coverage required until Shipping is Complete for the evening.
Purchase Requisitions for Special Requirements.
Creation of Proforma Invoices.

Contract Coordinator Functions – Level 2

Create Quote Headers in CRM System.
Visual Compliance Screening.
Order Entry in All ERP Systems for MPG.
Customer Portal Management – Specific to Customer Quotation Download for Creation of Quote and Downloading and Accepting Purchase Orders.
Data Management.
Order Documentation – Order Confirmations.
International Transactions – Specifically Order Entry, Know Your Customer Forms, and Export Compliance Packets.
Return Material Authorizations
Repair Orders.
Support Contract Administrator and Contract Specialist with Data Entry Requirements.
New Customer Set Up.
Invoices – Sending and Uploading as Required.
Creation of Proforma Invoices.
Credits and Adjustments.
Contract Review Weekly Meetings.
Purchase Requisitions for Special Requirements.
MPG Intercompany Orders.
End of Month Support Coverage required until Shipping is Complete for the evening.
Experience of 5+ Years.

QUALIFICATIONS SUMMARY:

High School Diploma or GED
2-4 years’ direct customer service experience.
Verbal and Written communication skills as well as detailed oriented.
Must meet the knowledge, skills, and abilities above.
Experience in planning, directing, coordinating, and administering to obtain contract compliance with the federal acquisition regulatory supplements and objectives.
Experience in government contactor manufacturing.
Ability to read, analyze and interpret contracts, technical procedures, and/or governmental
Ability to write reports, spreadsheets, etc. Ability to communicate clearly and effectively.

Knowledge, Skills and Abilities:

Must have knowledge of the Federal Acquisition Regulations (FAR), Defense FAR Supplement (DFARS), and Engineer FAR Supplement (EFARS).
Must have strong attention to detail.
Must be able to analyze and solve complex problems.
Must have excellent interpersonal and communication skills.
Must have expertise in Microsoft Office Suite products.
Must have the ability to plan and manage multiple projects at once.