Job Description We are seeking a detail-oriented and process-focused Recruiting Assistant to join our HR Resource Center. As a key member of our recruiting support team, you will play a critical role in ensuring a seamless candidate experience. Your primary goal will be to provide exceptional support to our recruiting team, ensuring timely and accurate completion of offer letter generations and candidate pre-employment onboarding requirements – this requires and a high level of data accuracy and integrity.
Primary Roles & Responsibilities:
- Recruiting Support: Provide administrative support to the recruiting team, including offer letter generation, Applicant Tracking System (ATS) status updates, and applicant travel support.
- Process Improvement: Identify opportunities for process improvement and contribute to the development of solutions that enhance the candidate experience, reduce errors, and improve efficiency.
- Data Management: Process and maintain accurate and timely data entry for recruiting transactions, including new hire offer letters, background, drug screening and past employment verification.
- Candidate Experience: Ensure a positive candidate experience by providing timely and effective communication and resolving any issues that may arise during the offer and pre-employment process.
- Candidate Pre-Employment: Initiate and track candidate through the pre-employment process screening.
- Collaboration and Escalation: Work collaboratively with peers and the team lead to resolve candidate issues and escalate or transfer issues as needed.
Key Responsibilities:
- Generate offer letters and post candidate on-boarding documents to the portal.
- Provide onboarding and orientation support to new hires
- Work with background and relocation vendors as well as internal customers to facilitate clearing candidates for start
- Create Purchase Orders for relocation expenses
- Perform transaction processing, including employee data changes, new hires, terminations, and transfers
Performance Metrics:
- Data accuracy and completeness
- Timeliness of data transactions
- Adherence to established data quality standards and guidelines
- Candidate satisfaction and experience metrics
Work Environment:
- This is a production environment, and as such, you will be held accountable to daily KPI metrics.
- The ideal candidate will be able to work in a fast-paced, dynamic environment with multiple priorities and deadlines.
- Other opportunities and responsibilities may be assigned to support business and customer requirements.
Required Education, Experience, & Skills - 1-2 years of experience in HR Operations, Recruiting, or a related field
- Ability to work in a fast-paced, dynamic environment with multiple priorities and deadlines
- Technical savviness, with experience in HR systems, including Applicant Tracking Systems (ATS) and HRIS (e.g., PeopleSoft)
- Strong attention to detail and ability to maintain data accuracy
- Familiarity with metrics and reporting tools
- Bachelor's degree in a related field (strongly preferred)
Preferred Education, Experience, & Skills - Proficiency in PeopleSoft, BrassRing, or other HR systems
- Experience with data management and reporting tools, such as Excel, SQL, or data visualization software
- Familiarity with data governance and compliance regulations
- Ability to utilize HR systems to document and track employee data transactions
Pay InformationFull-Time Salary Range: $38041 - $60865
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Temporary employees generally are not eligible for BAE Systems benefits, but can elect to participate in the 401(k) savings plan. Temporary employees working 20+ hours per week are eligible for medical benefits, the employee assistance program, and business travel accident insurance.
About BAE Systems, Inc.BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.
Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
