Job Description At BAE Systems, we are shaping the future of aerospace by delivering world-class communication and electronic systems to the global commercial sector and the warfighter. Working at the intersection of commercial ingenuity and defense reliability, BAE's brightest minds solve the most daunting challenges of our time. We believe our strength lies in our differences, and our purpose is driven by our mission: ‘We Protect Those Who Protect Us®.’ If you're looking for a career that combines growth with a profound sense of purpose, come build the future with us.
Are you a detail-oriented professional who enjoys helping others navigate complex processes? We are looking for an Administrative Assistant to join our team as a dedicated resource for our employees. From guiding staff through claims process and resolving payroll inquiries to managing the vital details of our bargaining unit postings and training programs, you will be the go-to person for administrative excellence. Your goal will be to provide clear, accurate support that allows our team to focus on their work while knowing their benefits and personnel needs are in expert hands.
Key Responsibilities:NYL Claims Assistance:
- Assist employees with NYL claims processing ensuring accuracy.
Attendance and Payroll Support:
- Assist employees with payroll-related inquiries and issues.
- Collaborate with the payroll team to resolve discrepancies and ensure smooth payroll processing.
Bargaining Unit Job Postings:
- Manage the administrative process for bargaining unit job postings, including data entry in PeopleSoft.
- Ensure job postings comply with relevant regulations and company policies and CBA language.
- Manage/track status of probationary period employees
Training and Development:
- Provide support for employee training programs, including scheduling and coordination.
- Assist in the development and dissemination of training materials.
Special Projects:
- Participate in special projects as assigned, including process improvement initiatives and audits.
Because of the need for in-person collaboration this position is full time onsite. This means work will be conducted on location at a BAE Systems facility 100% of the time.
Required Education, Experience, & Skills - High school diploma or equivalent required; associate's or bachelor's degree preferred.
- 4+ years of administrative experience.
- Proficient in PeopleSoft and Microsoft Office Suite.
- Excellent organizational, communication, and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
Preferred Education, Experience, & Skills Associates or Bachelors Degree in Business Administration or equivalent preferred
Prior work in Human Resources Claims Management, Payroll, or General HR compliance.Pay InformationFull-Time Salary Range: $51917 - $83067
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.
Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
