Overview:
Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. Objective. Responsive. Trusted.
The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense. Come join the fastest growing Division at Systems Planning and Analysis, Inc.
The Strategic Technology Analysis Group (STAG), part of System Planning and Analysis Inc.’s Space and Intelligence Division, offers sophisticated capabilities (people, process & tools) to resolve unique problems in space, cyber, and special operations in support to military services, Secretary of Defense offices (OSD) and theater warfighters. Our portfolio includes the Assistant Secretary of Air Force for Space Acquisition & Integration (SAF/SQ), Joint Warfare Analysis Center (JWAC), Space Security and Defense Program (SSDP), National Space Defense Center (NSDC), Space Warfighting Analysis Center (SWAC), Strategic Capabilities Office (SCO), US Space Command (USSPACECOM) and US Space Force (USSF). Come be a part of a high-speed low-drag organization providing unique and tailored solutions for our National Defense!
SPA has an immediate need for a highly qualified Executive Administrator.
Responsibilities:
This position provides direct support to the Chief Technology and Information Officer and other HQ Space Force offices as needed. Will work closely with the Front Office to ensure timely, proactive, and comprehensive administrative support to leadership. Will be expected to handle sensitive information while exercising professionalism and discretion. The dynamic nature of this role requires that the successful candidate be a self-starter, taking the initiative whenever possible and thinking ahead of what the mission needs are-all while displaying elite multi-project tracking and execution ability along with exemplary time management skills. Will apply professional demeanor across internal and external stakeholders. Apply energetic approach and eagerness to tackle new projects and ideas, and proactively identify and solve problems. Routinely interact with executives, and display sound judgment and tact. The candidate will play a key role in the coordination of staff efforts both within and outside the office.
Detailed duties include:
- Manage schedules, maintain calendars, set appointments, and keep managers informed of constantly changing situations.
- Route and track internal and external written communication.
- Develop and refine processes and systems to manage workflow supporting all leadership and staff.
- Oversee tasking using the Task Management Tool to receive, document, generate, distribute, track, and close tasks at the program leadership level while ensuring that responses are technically and programmatically accurate with sufficient detail to complete the tasks.
- Assess, develop, evaluate, and consolidate responses for answering inquiries by working closely with the appropriate personnel, partners, and stakeholders.
- Analyze, interpret, track, monitor and disseminate all tasks (e.g., performance reports, employee feedbacks, promotion recommendation forms, awards and decorations, quarterly/annual awards, special trophies, training, and program director tasks), including monitoring personal email, organizational email, and Task Management Tool for tasks.
- Assist in reviewing, coordinating, distributing, consolidating, analyzing, and monitoring action items and responses to ensure deadlines are met.
- Schedule and coordinate both virtual and in-person conference rooms.
- Manage files and records, databases, and business unit calendars.
- Schedule travel and prepare vouchers after travel in a timely manner.
- Maintain, update, and edit a variety of routine documents and reports.
- Assist in onboarding new personnel and ensuring workspace accommodations.
- Compile technical, financial, and other project/program information for inclusion in reports and presentations.
- Conduct queries of open-source databases related to contracts and business opportunities.
- Support office operations for multiple tenants to include supporting security and information technology activities.
- Assist in development of management presentations, creating PowerPoint charts, Excel tables, and Word documents.
- Support proposal efforts with administrative support.
- Other administrative duties, as required.
Qualifications:
Required Qualifications:
- US Citizenship and an active SECRET clearance
- Associate’s degree or equivalent experience in office administration or related field
- 5-10 years’ experience providing programmatic and administrative support to facing organizations and customers
- Ability to communicate with senior personnel, exercise discretion, and maintain confidentiality
- Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
Desired Qualifications:
- DoD security clearance
- Bachelor’s Degree
- Familiarity with Business related information systems such as G2X, GovWin, and others
