Overview
Senior Executive Administrative Assistant / Program Manager
Be the Difference
Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA with an additional 36 locations across the U.S.
Astrion has an exciting opportunity for a Senior Executive Administrative Assistant/ Program Managerto support the Command, Control, Communications, and Battle Management Division (C3BM).
C3BM has been tasked with delivering an integrated Department of the Air Force (DAF) Battle Network providing resilient decision advantage and enabling the USAF, USSF, Joint, and Coalition Force to win against the pacing challenge.
This is a full time position located at the Pentagon in Washington, DC (On Site 5 days per week)
Responsibilities:
- Support cost and schedule reduction activities for acquisition and development efforts.
- Provide program level acquisition support to the Program Manager and Integrated Product Team Leads by helping guide successful program execution to maintain the acquisition battle rhythm and deliver warfighter capability
- Provide support and solutions to program leadership to facilitate successful contract execution for the program and analyzes overall program health and advises program leadership on options to maintain cost, schedule and performance objectives
- Support and develop various briefings/schedules of program status and acquisition tasks to senior management
- Provide expert Program Management inputs to Request for Proposal (RFPs) including systems specs, Electronic Warfare Systems (SRDs), Statement of Work (SOWs), and Contract Data Requirements List (CDRLs), and other RFP products
- Review acquisition documents and provides comments with programmatic perspective to ensure consistency and accuracy. Documents may include, but are not limited to, ADMs, LCSP, Acquisition Strategies, APBs, Risk Management Plans, PMRs and milestone decision briefings
- Support, prepare, review and develop acquisition reports, including statutory and regulatory acquisition report and milestone review documentations identified in DoDI 5000.02
- Support implementation and execution of acquisition and development effort processes in concert with Government and weapon system prime contractors
- Provide non-technical acquisition program management to include guidance and expertise necessary to apply principles, criteria, and procedures of DoD Directive 5000.1, DoDI 5000.02, NSSAP 03-02, and other DoD, AF, AFMC, and AFLCMC Instructions, Directives, Regulations, and guidance documents as applicable
- Outline policy disconnects, policy interpretation, and management of all acquisition efforts
- Advise the PM on best practice PM principles to achieve substantial process improvements, efficiencies, and potential cost avoidance
- Assist with planning, evaluating and implementing program acquisition strategies. This includes DoD and AF policy and/or guidance; technical approach and/or requirements; risk assessment; and realism in achieving a product suitable for the warfighter within cost, schedule, and performance constraints. Also includes broad range of program acquisition strategies, market research, evaluating deliverables requirements and best practice management; this includes support to Urgent Capability Acquisitions and Middle Tier of Acquisition as defined in DoDI 5000.80, Operation of the Middle Tier of Acquisition and DoDI 5000.81, Urgent Capability Acquisition
- Support and coordinate with program level scheduling personnel
- Develop, maintain, and update program risk management plans IAW the Risk Management Guide for DoD Acquisition, AFPAM 63-128, and the Air Force RI3 Guidebook; facilitate program risk identification, risk analysis, risk handling and risk monitoring; assist with execution of program risk management boards, risk management working groups (or equivalent), and document meeting minutes; includes analyzing prime and sub-contractor risk management processes
- Provide direct support in preparing and submitting funding documents (e.g. Purchase Request, MIPR, Purchase Orders, etc.). Requires familiarity with Financial systems such as Comprehensive Cost and Requirement’s System (CCaR)
- Assist with preparation of briefings, graphics and reports in direct support of the acquisition program management functions
- Provide services critical to Life Cycle Logistics and operational supportability
- Interpret, organize, execute, and coordinate acquisition project assignments and make recommendations to Government Program Manager regarding problems with unique or controversial items that may have a major effect on the overall performance and execution of acquisition & sustainment projects
- Compare program direction and program plans for consistency
- Review and track prime contractor deliverables status and schedules
- Review program integration plans and provide comments
- Monitor interface control between IT systems
- Assist with drafting contractual letters on program management issues
- Assist with development of source selection strategies, evaluation criteria, Request for Proposal (RFP) documentation, and other source selection administrative support
- Keep abreast of DoD acquisition reform policies and Air Force Instructions, and recommend revisions to new and existing programs impacted by the changes, such as Review, Discuss and Concur (RDC) and Evolutionary Acquisition, including Spiral Development and Incremental Development
- Assist with mission execution to include but not limited to operational planning, operational analysis, capability development, event integration, event execution, analysis and reporting
- Ensure Mission Planning Environment systems are planned, managed and developed to support requirement and capability demonstrations testing at developer evaluations, user evaluations, FQT, Developmental Test and Operational Test and MPE fielding requirements meets Operational Flight Program (OFP) schedule requirements
- Provide direct support to the MPEs in the PMO. Support preparation and review of program documents (i.e. BCRDs, APBs, ADM, MAR, RDT&E Documents (RDOC), 1537, Obligation/Spend Plans for CAF MPEs
- Ensure that these MPEs effectively support the applicable aircraft OFP need and meet the cost, schedule and quality requirements and expectations for the MAJCOM operational users
- Prepare and review ECPs/RFPs for MPEC DOs. Evaluate proposals, complete technical evaluations and provide written recommendations to Government PM
- Support development of the key criteria for Incentive clauses for the MPEC-II Dos
- Correlate EVM Cost Performance Report analysis with the monthly IMS CDRLs for programs
- Support risk assessments for these strategies based on evaluation of the MPE’s needs, schedule (OFP driven or otherwise), technical risks as well as programmatic, funding and cost realism
- Provide guidance and advice to division branch chiefs and individual program/project managers regarding DoD Directives to include 5000.1/2, AFIs to include 62-601, 63-101, 63-124, 63-1201, AFPD 62-6, AFI 91-117/118/119, 99-103, and AFMAN 63-119
- Experience working with Mission Planning Independent Validation, Verification & Evaluation, FQT and Development Evaluations in software development
- Outline policy disconnects, policy interpretation, and management of all acquisition efforts
Qualifications
Citizenship: Must be a US citizen
Clearance: Must have and be able to maintain a Top Secret level clearance
- Bachelor’s Degree in a related field and 25 years of experience, 15 years of which must be in the DoD
- Comprehensive knowledge of principles, policies and practices of systems acquisition and program management, as defined in DoDI 5000.02 and 5000.75, as well as knowledge of roles and relationships within the DoD and the Air Force
- Possess knowledge of qualitative and quantitative techniques for gathering, analyzing, and measuring the effectiveness, efficiency and productivity of acquisition programs
- Possesses the ability to effectively communicate orally and in writing, providing quality acquisition and program documentation including but not limited to briefings, documents,and plans
What We Offer
- Competitive salaries
- Continuing education assistance
- Professional development allotment
- Multiple healthcare benefits packages
- 401K with employer matching
- Paid time off (PTO) along with a federally recognized holiday schedule
Who We Are
At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to “Be the Difference”. This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish and our company continuously evolves.
We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what’s possible. We promote collaboration and empowering our teams is at the core of our success.
Join Astrion and Be the Difference in your career and the world!
Astrion is an Equal Employment Opportunity/Affirmative Action Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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