Payroll Administrator

Edelman • Full-time • Chicago, IL, US • $42k - $70k / year • 3w ago

Edelman is a voice synonymous with trust, reimagining a future where the currency of communication is action. Our culture thrives on three promises: boldness is possibility, empathy is progress, and curiosity is momentum.

At Edelman, we understand diversity, equity, inclusion and belonging (DEIB) transform our colleagues, our company, our clients, and our communities. We are in relentless pursuit of an equitable and inspiring workplace that is respectful of all, reflects and represents the world in which we live, and fosters trust, collaboration and belonging.

The Payroll Administrator assists in the preparation of the company’s semi-monthly U.S. payrolls and interacts with employees at all levels.

Responsibilities include accurate and timely payroll processing in compliance with government regulations, performing established internal control activities, and responding to inquiries/requests in a timely and professional manner.

An ideal candidate will have a minimum of 5 - 6 years of multi-state payroll experience, an understanding of federal and state tax laws, familiarity with the processing of garnishments, wage assignments, and tax levies. The ideal candidate will also have working knowledge of time and attendance systems including ADP eTime, Kronos, or Workday.

The Payroll Coordinator reports directly to the SVP of Payroll.

Responsibilities

- Semi-monthly payroll processing:
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Facilitates and audits the integration of eTime to ADP Enterprise to ensure hours are accurately reported and paid.
- Reviews computed wages ensuring the accuracy of earnings and deductions.
- Maintains accurate records and reports of all payroll transactions per the company’s record retention policy.
- Performs other duties as assigned.
Service & support:
Responds timely to inquiries and requests while safeguarding the confidentiality of payroll information.
Works cooperatively with colleagues in Human Resources and Accounting to provide quality seamless customer service on all payroll related issues.

Basic Qualifications

- Minimum of 5 - 6 years of multi-state payroll experience.

Preferred Qualifications

- Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
- Accounting/Business degree or college level accounting coursework preferred.
- Meticulous attention to details, self-motivated, maintains high standard of confidentiality.
- Excellent organizational skills, adapts/responds to changes in priorities and displays a sense of ownership.
- Works effectively with others as part of a team, as well as working well independently.
- Payroll software knowledge: ADP Enterprise EV6 Payroll experience preferred.
- Time and attendance software knowledge required; eTime, Kronos, or Workday preferred.
- Proficient knowledge of MS Excel and Word.

$42,000 - $70,000 a year

An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH’s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.

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Edelman is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.

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