About this role: Wells Fargo is seeking an Executive Specialist as part of our Corporate Finance team and report to the Head of Corporate Finance who is responsible for the day-to-day management of centralized finance functions across the company, including Corporate Financial Planning & Analysis (FP&A), Expense Analytics & Allocations, Corporate Finance Advisory, and the Finance Transformation Office. In this role you will:
- Participate in administrative duties to the Head of Corporate Finance as well as contribute to the overall effectiveness of team.
- Establish and implement office procedures and controls, handle sensitive information and confidential correspondence.
- Present recommendations for resolving more complex situations and exercise some independent judgment while developing understanding of the function, policies, procedures, and compliance requirements.
- Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals.
- Scheduling internal & external meetings in person, via conference calls, or via video conferences. Includes scheduling meetings with cross enterprise most senior level leaders.
- Proactive calendar management.
- Participating in select meetings to assist in tracking action items.
- Creating, updating, and proofing presentation and other communication drafts.
- Leading and assisting in other ad hoc projects and assignments as necessary.
- Composing or compiling confidential reporting
- Booking and updating travel itineraries
- Expense tracking, submission, review, and approval for direct reports
- Handling phone calls and correspondence
- Acting as proxy for employee management systems and tools (Workday, Technology requests and approvals. Recognition Central and others)
- Scheduling candidate interviews, tracking panel participants, collecting, updating, and reviewing interview guides.
Required Qualifications:
- 2+ years of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.
Desired Qualifications:
- Advanced Microsoft Office skills (Power point, Excel)
- Strong organizational, multi-tasking, and prioritizing skills
- Excellent verbal, written, and interpersonal communication skills.
- Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important.
- Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events.
- Ability to work independently with strong attention to detail.
- Ability to handle confidential material in a professional manner.
- Experience supporting executives or performing functions commensurate with supporting executives such as proactive calendaring, sensitive correspondence, and confidential reporting.
- Experience supporting multiple executives or other leaders simultaneously.
- Ability to handle highly confidential data on a regular basis and demonstrate discretion and diplomacy.
- Travel reservation and expense reporting experience.
Pay Range 43-65 Hourly
Desired Qualifications:
- Advanced Microsoft Office skills (Power point, Excel)
- Strong organizational, multi-tasking, and prioritizing skills
- Excellent verbal, written, and interpersonal communication skills.
- Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important.
- Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events.
- Ability to work independently with strong attention to detail.
- Ability to handle confidential material in a professional manner.
- Experience supporting executives or performing functions commensurate with supporting executives such as proactive calendaring, sensitive correspondence, and confidential reporting.
- Experience supporting multiple executives or other leaders simultaneously.
- Ability to handle highly confidential data on a regular basis and demonstrate discretion and diplomacy.Travel reservation and expense reporting experience.
Pay Range Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.
$42.16 - $74.95
Benefits Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.
- Health benefits
- 401(k) Plan
- Paid time off
- Disability benefits
- Life insurance, critical illness insurance, and accident insurance
- Parental leave
- Critical caregiving leave
- Discounts and savings
- Commuter benefits
- Tuition reimbursement
- Scholarships for dependent children
- Adoption reimbursement
Posting End Date: 29 Oct 2024
- Job posting may come down early due to volume of applicants.
We Value Diversity At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Applicants with Disabilities To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .
Drug and Alcohol Policy Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
Wells Fargo Recruitment and Hiring Requirements: a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.
