About this role: Wells Fargo is seeking an Associate Executive Specialist to provide high-level support for two senior level executives and perform a variety of executive administrative duties. This person will be a trusted advisor and assistant, balancing executive administrative responsibilities along with ongoing project / business initiatives such as tracking deliverables and supporting the departments of the two executives.
In this role, you will:
- Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
- Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
- Support projects
- Assist with budget planning and compile statistical data for financial planning
- Act as information source on group and company policies
- Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function
- Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
- Interact with external customers
- Performs heavy calendaring, complex travel planning, extensive document creation/editing and preparing expense report submissions
- Handles all personnel and confidential company materials with sensitivity and discretion
- Acts as an information source on group and company policies
- On-boards new team members
- Develops excellent relationships with peer Executive Assistants and coordinates team admins across functions
- Leverages strong interpersonal and social communications skills to answer phones, interact by email and resolve scheduling conflicts.
- Supports the distribution of internal communications and manages related distribution lists
- Plans and coordinates team events such as staff meetings & video conferencing
- Receives direction from supervisor and exercises judgement within defined parameters while developing understanding of the Administrative Support function
- Collaborates and consults with peers, colleagues and managers to resolve issues and achieve goals
Required Qualifications:
- 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
Desired Qualifications:
- Ability to develop partnerships and collaborate with other business and functional areas
- Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
- Ability to take initiative and work independently with minimal supervision in a structured environment
- Strong organizational, multi-tasking, and prioritizing skills
- Ability to leverage problem solving and advanced judgment skills to make decisions in situations where there are no established procedures
- Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
- Ability to be flexible and adjust plans quickly to meet changing business needs
- Experience writing and editing internal communications, including corporate and executive level communications
- Experience reviewing and preparing expense reports for leaders
- Experience with Wells Fargo systems such as Workday, Talent Management, HRG, My Concur
Job Expectations:
- This position offers a hybrid work schedule
- Relocation assistance is not available for this position
- This position is not eligible for Visa sponsorship
- Candidate must reside within a reasonable commute to a location listed in the posting.
- Based on applicant volume the posting may come down early
Required location:
- New York, New York (Hudson Yards: 500 W 33rd Street)
Base Compensation Range: $36.68 - $65.24 USD Annual
N/A
Pay Range Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.
$36.68 - $65.24
Benefits Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.
- Health benefits
- 401(k) Plan
- Paid time off
- Disability benefits
- Life insurance, critical illness insurance, and accident insurance
- Parental leave
- Critical caregiving leave
- Discounts and savings
- Commuter benefits
- Tuition reimbursement
- Scholarships for dependent children
- Adoption reimbursement
Posting End Date: 30 Oct 2024
- Job posting may come down early due to volume of applicants.
We Value Diversity At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.
Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Applicants with Disabilities To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo .
Drug and Alcohol Policy Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
Wells Fargo Recruitment and Hiring Requirements: a. Third-Party recordings are prohibited unless authorized by Wells Fargo.
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.
