The Human Resources Assistant is a high-visibility job role that requires multi-tasking, teamwork, and the highest level of confidentiality. The incumbent is responsible for a wide range of routine, day-to-day activities from supporting the team’s recruiting and hiring functions to employee relations. In addition to administrative duties, the Human Resources Assistant also provides customer service to both internal and external customers, including employees at all levels, outside organizations, vendors, external applicants, and state and federal agencies.
EDUCATION
High School diploma or equivalent.
EXPERIENCE
Minimum three (3) years' administrative support experience, preferably in Human Resources.
Experience providing face-to-face customer service in a professional environment.
ESSENTIAL SKILLS & ABILITIES
Interpersonal Communication
Oral & Written Communication
Customer Service
Time Management
Multitasking
Problem Solving
Customer Interactions
Teamwork
People Oriented
Sound Judgement
Proficiency using Microsoft Office products, such as Word, Excel, and PowerPoint.
Cultivate Relationships (Inactive), Decision Making, Detail-Oriented, Group Problem Solving, Interpersonal Relationships, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Oral Communications, Time Management, Written Communication
Assists with company-wide events., Assists with the distribution of awards and prizes., Communicates with employees, potential employees, vendors, government organizations, etc., Compiles information and assists in the development/distribution of communications., Conducts initial new hire orientation for newly hired employees., Coordinates communication with candidates and schedules interviews. Conducts pre-screen interviews for potential candidates., Initiates background and drug verification for prospective new hires., Performs other duties as assigned., Processes documentation and prepares reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluation, etc.)., Processes requested reports from Workday and other designated databases., Provides clerical and administrative support to the Human Resources team. Purchases supplies, receives and distributes mail, provides project support., Provides excellent customer service by responding to routine questions, needs, and inquiries from both internal and external customers., Schedules assessment testing.
This position is identified as level three (3). This position must ensure the security and confidentiality of records and information to prevent substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained. The integrity of information must be maintained as outlined in the company Administrative Manual.
Segregation of duties will be used to ensure that errors or irregularities are prevented or detected on a timely basis by employees in the normal course of business. This position must adhere to the segregation of duties guidelines in the Administrative Manual.
Regular
ADA Requirements
1.1 General Office Worker, Sedentary, Campus Travel – someone who normally works in an office setting or remotely and routinely travels for work within walking distance of location of primary work assignment.
