Administrative Coordinator, Senior - MEC

Amentum • Remote (United States) • 2h ago

Position Responsibilities:

Primary Light Vehicle, Pisten Bully, and Mattrack trainer for all grantees and support personnel on proper safe use of vehicles.

Schedules training classes for ASC, NSF and other support personnel when they arrive in McMurdo.

Manages the pool of trucks and track vehicles, to include data management, scheduling, tracking use, and keeping the vehicles clean.

Inputs data into the Training Database.

Coordinates weekly staff safety training.

Maintains inventory of capital equipment, including allocation and tracking.

Determines mechanical problems and necessary services by listening to customer's description of symptoms; clarifying description of problems; conducting inspections; taking test drives; checking vehicle maintenance records; examining service schedules.

Prepares Work Orders (WO) by validating discrepancies describing symptoms, problems, and causes discovered, as well as repairs and services required, obtaining approval signatures

Maintains customer rapport by explaining estimates and expected return of equipment; answering questions and concerns; scheduling maintenance times with customer

Maintains equipment records by recording problems and corrective actions planned.

Coordinates hazardous cargo certification of MEC equipment with USAP Cargo.

Updates job knowledge by participating in educational opportunities and reading manufacturers' publications.

Enhances organization reputation by accepting ownership for accomplishing new and different requests.  Explores opportunities to add value to customers experience and level of service.

Maintains a safe workplace program and ensures that safety is the highest priority in the workplace.

Performs other duties as required.

Required Education, Experience, Certificates and Licenses:

High School diploma or GED

Minimum of four (4) years’ experience in a secretarial or administrative position

Expected Skills and Competencies:

Proficient using Microsoft Office Word; ability to accurately document changes to work orders and timesheet software programs.

Must have excellent verbal, written and interpersonal communication skills; proficient at communicating to management, staff, colleagues, and Program Officials.

Critical problem-solving and decision-making ability; able to work under minimal supervision.

Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working in extreme outdoors weather conditions.

Must be able to solve problems quickly, safely, and effectively.

Attention to detail extremely important.

Preferred:

Bachelor’s Degree or higher education

Experience in vehicle/equipment operation

Able to speak publicly in a classroom setting

Self-motivator and seeks out tasking when needed

Physical and/or Other Requirements:

Willingness and ability to deploy to Antarctica for extended periods

Successful completion of Medical and Dental examinations required by the NSF for deployment to Antarctica

Successful completion of drug screening and background check required by employer

Successful completion of Federal Background Check required by the NSF

Must be willing and able to lift and move items, parts, assemblies, and equipment up to the safety regulation maximum as required by the position.

Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors in extreme cold as required by the position.

Must participate in community programs, such as “house-mouse” (chores), “daisy-picking” (cleaning-up around the station), recycling efforts & safety objectives.

Valid Driver’s License issued in the United States

Must be able to obtain and maintain facility credentials/authorization. Note: US Citizenship is required for facility credentials/authorization at this work location.

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