Are you a highly organized, service-minded coordinator who loves bringing order to logistics and creating great team experiences? WithMe is hiring a People Operations & Events Administrator to support our People team through travel coordination, internal event planning, and administrative support! You’ll help ensure smooth execution of day-to-day operations and larger team initiatives, working cross-functionally to maintain consistency, accuracy, and a positive team experience.
As a People Operations & Events Administrator, you’ll report to the Supervisor, People Operations and play a critical role in coordinating travel logistics for team members, organizing internal company events, and supporting key People Operations initiatives across the organization.
What You’ll Do:
- Coordinate travel for company team members including flights, hotel accommodations, meals, meeting rooms, ground transportation, and offsite activities.
- Serve as the point of contact for travel-related questions, changes, and urgent situations.
- Maintain travel policy compliance and support budget tracking.
- Negotiate with vendors or providers when needed to optimize cost, convenience, or experience.
- Own and manage the company’s airline business travel program, including registration and profile setup for new hires to ensure adherence to policy.
- Plan and coordinate internal in-person and virtual events such as summits, leadership offsites, quarterly gatherings, and monthly social events.
- Collaborate with department leaders to align on event goals, attendee needs, and logistics (activities, meals, and location-based programming).
- Manage event execution including venue sourcing, travel arrangements, activity scheduling, agendas, swag or gift procurement, and communication.
- Coordinate involvement of additional internal or external stakeholders such as local team members or clients.
- Gather post-event feedback to improve future events.
- Contribute to People Operations initiatives as needs evolve across the organization.
- Assist with candidate and stakeholder communications as needed across multiple time zones.
- Help maintain accurate data and records in relevant systems or shared drives.
- Support meeting preparation by organizing agendas, capturing notes, and coordinating follow-ups.
- Maintain clear documentation and communication to ensure alignment across involved teams.
What You'll Bring:
- Two years of experience in travel coordination, event planning, administrative support, or operations strongly preferred.
- Strong attention to detail and ability to manage multiple priorities.
- Excellent communication skills, both written and verbal.
- Comfort working in a fully remote, fast-paced, cross-functional environment.
- Proficiency in Google Workspace (Docs, Sheets, Calendar) a plus and ability to quickly learn new tools and systems.
- A calm, solution-oriented attitude when navigating changes or challenges.
- A team-first, people-centered mindset with an interest in improving team experience.
Ready to make an impact? Join our team today!
